Administrative Assistant – Operations

The GORSE Academies Trust; Greater London; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Teacher/Local government pension

Employee Assistance Programme

Cycle to work scheme

Job summary

The Ruth Gorse Academy, part of The GORSE Academies Trust, seeks an Administrative Assistant – Operations to provide comprehensive support across academy operations. You will manage records, communications and events, while handling recruitment administration and stakeholder liaison with professionalism.

The role requires excellent organisational and MS Office skills, strong communication, and the ability to work independently or in a team.

Qualifications

• Excellent organisational and administrative skills.
• Proficient in Microsoft Word, Excel and Outlook.
• Strong communication and interpersonal skills.
• Experience in a busy administrative or office environment.
• Ability to prioritise competing demands and meet deadlines.
• Maintain confidentiality and handle sensitive information.
• Work independently and in a team.
• Commitment to delivering outstanding customer service to colleagues, parents, visitors and external stakeholders.

Responsibilities

• Provide comprehensive administrative support across the academy.
• Manage correspondence, records and documentation accurately and efficiently.
• Support recruitment activities, meetings, projects and academy events including event setup and ordering.
• Maintain key operational information and records.
• Liaise with staff, parents, visitors and external agencies.
• Contribute to the smooth day-to-day running of operational services across the academy.

Skills

Organisational skills

Administrative skills

Communication skills

Confidentiality

Time management

Teamwork

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Are you highly organised, proactive and passionate about providing outstanding administrative support?

We are seeking to appoint an exceptional Administrative Assistant – Operations to join our team. This is a fantastic opportunity for a motivated and professional individual who thrives in a fast-paced environment and takes pride in delivering high-quality administrative support.

Working closely with the Operations Manager, you will play a key role in ensuring the smooth and efficient running of academy operations. You will support a wide range of administrative functions including record management, communication, event organisation, recruitment administration and stakeholder support, helping to create an environment where staff and students can flourish.

The successful candidate will:

• Have excellent organisational and administrative skills.


• Be proficient in Microsoft Office, particularly Word, Excel and Outlook.


• Demonstrate strong communication and interpersonal skills.


• Have experience working in a busy administrative or office environment.


• Be able to prioritise competing demands and meet deadlines effectively.


• Maintain confidentiality and handle sensitive information professionally.


• Work successfully both independently and as part of a wider team.


• Be committed to delivering outstanding customer service to colleagues, parents, visitors and external stakeholders.

What the role will involve

As Administrative Assistant – Operations, you will:

• Provide comprehensive administrative support across the academy.


• Manage correspondence, records and documentation accurately and efficiently.


• Support recruitment activities, meetings, projects and academy events including the manual handling responsibilities of setting up events and managing order.


• Maintain key operational information and records.


• Liaise professionally with staff, parents, visitors and external agencies.


• Contribute to the smooth day-to-day running of operational services across the academy.

What we offer you:

As a trust, we want to ensure that professionals at every stage in their career have the opportunity to enjoy expert support and training. We are pleased to offer a generous benefits package to our team – as we work together to create a rewarding future for all including:

• Membership of a teacher or local government pension scheme, depending on the role.


• A commitment to continued investment in our professionals, supporting every member of staff throughout their career in the trust.


• Access to an Employee Assistance Programme which provides confidential professional advice and support 24 hours a day, 7 days a week.


• £2k Cycle to work scheme.

About us:

Working as part of The GORSE Academies Trust, The Ruth Gorse Academy ensures that students receive an outstanding education that focuses on aspiration, high expectations and personalisation. Together these non-negotiable values instil in young people a self-belief that enables students to access the highest standard of higher education provision and employment. We believe that poverty and deprivation should, in no way, limit either the quality of a young person’s educational experience or the levels of achievement to which those students are able to rise. In October 2023, the exceptional nature of our work at The Ruth Gorse Academy was again recognised by Ofsted and demonstrated within our GCSE results. We continue to be heavily oversubscribed year on year, as we deliver high quality education for each and every student.

We are committed to creating an inclusive and accessible recruitment process, and we welcome applications from people with disabilities as defined by the Equality Act. If you would benefit from any adjustments during the application or interview process, please inform us so we can support you appropriately.

We arecommitted to safeguarding the welfare of children and expect all staff and volunteers to share this commitment. The successful candidate will be subject to full employment checks, including an enhanced DBS disclosure and barring service check.

We promote diversity and aim to establish a workforce that reflects the population of Leeds.

Employment is conditional on confirmation of the right to work in the UK – either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

Please note that, as a sponsor licence holder, we only provide sponsorship for teacher vacancies.

Hours: 37 Hours per week, term time only + 2 working weeks

Interview Date: To be confirmed