Administrative Assistant - Operations

The Ruth Gorse Academy; Pottery Field; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Local government pension scheme

Employee Assistance Programme 24/7

Cycle to work scheme

Job summary

The Ruth Gorse Academy is seeking an outstanding Administrative Assistant - Operations to join our team in a fast-paced school environment. The role supports the Operations Manager and contributes to the smooth running of academy operations by handling records, correspondence, events and stakeholder support.

You will bring excellent organisational and communication skills, be proficient in Word, Excel and Outlook, and demonstrate discretion in managing confidential information.

Qualifications

• Excellent organisational and administrative skills.
• Proficient in Word, Excel and Outlook.
• Strong communication and interpersonal skills.
• Experience working in a busy administrative or office environment.
• Ability to prioritise competing demands and meet deadlines effectively.
• Maintain confidentiality and handle sensitive information professionally.
• Work successfully both independently and as part of a wider team.
• Commitment to delivering outstanding customer service to colleagues, parents, visitors and external stakeholders.

Responsibilities

• Provide comprehensive administrative support across the academy.
• Manage correspondence, records and documentation accurately and efficiently.
• Support recruitment activities, meetings, projects and academy events including the manual handling responsibilities of setting up events and managing order.
• Maintain key operational information and records.
• Liaise professionally with staff, parents, visitors and external agencies.
• Contribute to the smooth day-to-day running of operational services across the academy.

Skills

Organisational skills

MS Office

Communication skills

Office experience

Prioritisation

Confidentiality

Teamwork

Customer service

Job description

Are you highly organised, proactive and passionate about providing outstanding administrative support? We are seeking to appoint an exceptional Administrative Assistant - Operations to join our team. This is a fantastic opportunity for a motivated and professional individual who thrives in a fast-paced environment and takes pride in delivering high-quality administrative support. Working closely with the Operations Manager, you will play a key role in ensuring the smooth and efficient running of academy operations. You will support a wide range of administrative functions including record management, communication, event organisation, recruitment administration and stakeholder support, helping to create an environment where staff and students can flourish. The successful candidate will:

• Have excellent organisational and administrative skills.
• Be proficient in Microsoft Office, particularly Word, Excel and Outlook.
• Demonstrate strong communication and interpersonal skills.
• Have experience working in a busy administrative or office environment.
• Be able to prioritise competing demands and meet deadlines effectively.
• Maintain confidentiality and handle sensitive information professionally.
• Work successfully both independently and as part of a wider team.
• Be committed to delivering outstanding customer service to colleagues, parents, visitors and external stakeholders.

What the role will involve

• Provide comprehensive administrative support across the academy.
• Manage correspondence, records and documentation accurately and efficiently.
• Support recruitment activities, meetings, projects and academy events including the manual handling responsibilities of setting up events and managing order.
• Maintain key operational information and records.
• Liaise professionally with staff, parents, visitors and external agencies.
• Contribute to the smooth day-to-day running of operational services across the academy.

What we offer you

As a trust, we want to ensure that professionals at every stage in their career have the opportunity to enjoy expert support and training. We are pleased to offer a generous benefits package to our team - as we work together to create a rewarding future for all including:

• Membership the local government pension scheme.
• A commitment to continued investment in our professionals, supporting every member of staff throughout their career in the trust.
• Access to an Employee Assistance Programme which provides confidential professional advice and support 24 hours a day, 7 days a week.
• £2k Cycle to work scheme.