Administrative Assistant – Operations

The Ruth Gorse Academy; Leeds; On-site; GBP 21,000 - 25,000; Full time

Job summary

The Ruth Gorse Academy in Leeds seeks an Administrative Assistant – Operations to join our team. You will provide essential administrative support, manage records and communications, and help organise meetings and events while maintaining confidentiality and delivering excellent service to staff, students, parents and external partners.

Working closely with the Operations Manager, you will ensure the smooth running of academy operations and contribute to a professional, efficient environment

Qualifications

• Good organisational and administrative skills.
• Strong communication and interpersonal abilities.
• Experience in a busy office environment.
• Ability to prioritise competing demands and meet deadlines.
• Maintain confidentiality and handle sensitive information.

Responsibilities

• Provide comprehensive administrative support across the academy.
• Manage correspondence, records and documentation accurately.
• Support recruitment activities, meetings, projects and academy events, including manual handling responsibilities of setting up events and managing orders.
• Maintain key operational information and records.
• Liaise with staff, parents, visitors and external agencies.
• Contribute to the smooth day-to-day running of operational services across the academy.

Skills

Organisational skills

Communication

Interpersonal skills

Prioritisation

Tools

Microsoft Office

Job description

Areyou highly organised, proactive and passionate about providing outstandingadministrative support?

Weare seeking to appoint an exceptional Administrative Assistant – Operations tojoin our team. This is a fantastic opportunity for a motivated and professionalindividual who thrives in a fast-paced environment and takes pride indelivering high-quality administrative support.

Workingclosely with the Operations Manager, you will play a key role in ensuring thesmooth and efficient running of academy operations. You will support a widerange of administrative functions including record management, communication,event organisation, recruitment administration and stakeholder support, helpingto create an environment where staff and students can flourish.

Thesuccessful candidate will:

• Haveexcellent organisational and administrative skills.
• Beproficient in Microsoft Office, particularly Word, Excel and Outlook.
• Demonstratestrong communication and interpersonal skills.
• Haveexperience working in a busy administrative or office environment.
• Beable to prioritise competing demands and meet deadlines effectively.
• Maintainconfidentiality and handle sensitive information professionally.
• Worksuccessfully both independently and as part of a wider team.
• Becommitted to delivering outstanding customer service to colleagues, parents,visitors and external stakeholders.

Whatthe role will involve

AsAdministrative Assistant – Operations, you will:

• Providecomprehensive administrative support across the academy.
• Managecorrespondence, records and documentation accurately and efficiently.
• Supportrecruitment activities, meetings, projects and academy events including themanual handling responsibilities of setting up events and managing order.
• Maintain key operational information andrecords.
• Liaiseprofessionally with staff, parents, visitors and external agencies.
• Contributeto the smooth day-to-day running of operational services across the academy.