Administrative Assistant / Office Support

Delman Service Centre; Orpington; On-site; GBP 21,000 - 27,000; Full time

Job summary

Delman Group is seeking an Admin Assistant & Office Support to keep daily operations running smoothly within a small, fast-paced team. You will support workshop activities, manage information flow, and provide prompt customer and supplier assistance.

The role emphasizes organisation, reliability and the ability to work both independently and with colleagues. A valid driver’s licence is required for this position.

Qualifications

• 1-2 years of experience in similar role.
• Ability to multitask and prioritise workflow in order to meet deadlines.
• Attention to detail to ensure that tasks are completed accurately.
• Computer literacy including MS Office.
• Experience using Mechanic Desk will be highly regarded but not essential.
• Demonstrated problem solving skills.
• Demonstrated administrative and organisational skills.
• Ability to work independently and within a team.

Responsibilities

• Liaise with Fleet Companies - taking repairs and maintenance purchase order numbers
• Prepare, process and finalise Jobs Cards
• Process invoices. Ensure they are accurate and timely processed
• Process data, scan and enter bills into system
• Act as point of contact to customers and suppliers
• Collaborate with the workshop team to order and manage parts in a timely manner
• Effectively manage the customer service inbox
• Ensure system data is complete, accurate and up to date
• Participate in improvement projects and activities

Skills

Multitasking

Attention to detail

Problem solving

Administrative & organisational

Independent & team work

Tools

Mechanic Desk

Job description

About the company

Delman Group is a fast-growing, locally owned business in the automotive industry. We are fleet management and service provider to essential communications, energy and water networks in the telecommunications, utilities, and transport industries.

About the role

If you enjoy being the organised, reliable go-to person who keeps things running smoothly, this role will feel like home. It's ideal for someone with administration or receptionist experience who is self-driven, enjoys variety, and thrives in a small, fast-paced team where your work genuinely makes a difference.

As our Admin Assistant & Office Support, you'll be a key part of the daily rhythm of the business. Working closely with the workshop team, you'll help coordinate service and repair operations, keep information flowing, and ensure customers receive prompt, professional support.

You will have the opportunity to:

• Liaise with Fleet Companies - taking repairs and maintenance purchase order numbers
• Prepare, process and finalise Jobs Cards
• Process invoices. Ensure they are accurate and timely processed
• Process data, scan and enter bills into system
• Act as point of contact to customers and suppliers
• Collaborate with the workshop team to order and manage parts in a timely manner
• Effectively manage the customer service inbox
• Ensure system data is complete, accurate and up to date
• Participate in improvement projects and activities

Desired Skills and Experience:

• 1-2 years of experience in similar role
• Ability to multitask and prioritise workflow in order to meet deadlines
• Attention to detail to ensure that tasks are completed accurately
• Computer literacy including MS Office
• Experience using Mechanic Desk will be highly regarded but not essential
• Demonstrated problem solving skills
• Demonstrated administrative and organisational skills
• Ability to work independently and within a team

This role requires a valid Driver's licence.

If you're enthusiastic, process-minded individual who is willing to learn and grow with our team, we would love to hear from you.