Administrative Assistant

Seismic Recruitment; Desford; On-site; GBP 16,531 - 17,908; Full time

Job summary

Seismic Recruitment is seeking an Administrative Assistant for an onsite role in Desford (LE9). The position is a 24-month contract with a 37.5-hour week, Monday to Friday 08:00–16:00, with some flexibility on start/finish times.

Pay is £12.72 PAYE per hour plus holiday and pension contributions, with an umbrella hourly rate also available. You will support staff with scheduling, travel arrangements, document handling, and act as a liaison with internal and external stakeholders.

Qualifications

• Strong administrative background and at least 2–3 years of experience.
• Excellent written & verbal communication skills with internal and external stakeholders.
• Proactive, organized and reliable with attention to detail.

Responsibilities

• Answer the telephone, take messages and answer routine questions.
• Maintain the vacation schedule and master staff whereabouts schedule.
• Maintain policy and procedure manuals and keep them up-to-date.
• Type and distribute memos, meeting minutes and presentations.
• Coordinate domestic and international travel arrangements; assist with payments, expense processing, and card reconciliation.

Skills

Administrative background

Experience 2-3 years

Attention to detail

Organised

Stakeholder management

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Administrative Assistant

Desford LE9 (Onsite Role)

24 Month Contract - may extend for the right person, in line with business need

37.5 hours a week: Mon-Fri 08:00 - 16:00 (some flexibility on start/finish times)

Pay

• £12.72 PAYE hourly rate plus holiday and pension contribution OR Umbrella hourly rate also available

What will the Administrative Assistant do?

• Answer the telephone, take messages and answer routine questions
• Maintain the vacation schedule and master schedule of whereabouts for staff
• Maintain master copies of organisational policy and procedure manuals and keep them up-to-date
• Type and distribute memos, meeting minutes and presentations for staff
• Facilitate domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.

What skills and experience will the Administrative Assistant need?

Essential:

• Strong administrative background, 2–3 years’ experience minimum
• Accuracy and attention to detail
• Proactive, self-driven, well organised and reliable mindset
• Accountability, initiative & ownership to drive actions to completion
• Ability to drive stakeholders to ensure collaboration, and follow-up/track actions to completion
• Excellent written & verbal communications, used to liaising with internal and external stakeholders
• Microsoft Office user (Excel, Outlook, PowerPoint, Teams, etc.)

Desirable:

• Any dealer-related experience (automotive, motorcycles, machinery, equipment / machinery sales or service.)

Applicants must have an existing right to work in the UK and evidence of eligibility will be required.