Administrative Assistant | London, UK

S&P Global; London; Hybrid; GBP 30,000 - 50,000; Part time

Job summary

An established industry player seeks a proactive Administrative Assistant to support key executives in a dynamic and fast-paced environment. This role offers a unique opportunity to work closely with the Chief Design Officer and other leaders, managing complex schedules and facilitating communication across global teams. The ideal candidate will thrive in a hybrid work setting, demonstrating exceptional organizational and communication skills while handling a variety of administrative tasks. Join a team that values initiative and adaptability, contributing to the essential work of a leading global index provider.

Qualifications

• 5+ years of administrative experience in a corporate setting.
• Strong experience in managing complex executive schedules.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide administrative support to the Chief Design Officer and Heads of People and Compliance.
• Manage calendars, travel arrangements, and expense reports.
• Coordinate meetings and handle logistics for virtual and in-person events.

Skills

Administrative Support

Scheduling

Microsoft Office Suite

Communication Skills

Organizational Skills

Problem-Solving

Tools

Microsoft Teams

Zoom

Job description

About the Role:

Grade Level (for internal use): 06

The Role: 12 Month fixed term Administrative Assistant, S&P Dow Jones Indices

The Team:

At S&P Dow Jones Indices, our role can be described in one word: essential. We're the largest global resource for index-based concepts, data, and research, and home to iconic financial market indicators, such as the S&P 500 and the Dow Jones Industrial Average. More assets are invested in products based upon our indices than any other index provider in the world; with over 1,000,000 indices, S&P Dow Jones Indices defines the way people measure and trade the markets. We provide essential intelligence that helps investors identify and capitalize on global opportunities.

Responsibilities and Impact:

The Administrative Assistant will provide primary administrative support to the Chief Design Officer of S&P Dow Jones Indices while also assisting the Head of People and Head of Compliance as needed. The role will operate in a hybrid setting, part-time in the office and part-time remote. The ideal candidate is equally effective working in a remote virtual environment as in an in-office environment. The candidate must also be experienced in handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible, enjoy a very fast-paced and rapidly changing environment, and be comfortable with global partners. This individual must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to tasks and strategy.

This position requires frequent communication and coordination with S&P Global staff both in S&P Dow Jones Indices and across S&P Global. The global nature of this team may require work outside of the standard business hours.

In this role you will:

• Assist the CDO, the Head of People, and the Head of Compliance with daily duties to maximize their effectiveness. Being tech-savvy is a must.
• Proactively manage calendars and incoming scheduling requests, identify conflicts.
• Coordinate travel arrangements, logistics, and trip agendas.
• Complete monthly expense reports.
• Coordinate scheduling requests for the Head of Compliance to facilitate governance forums efficiently.
• Perform accounts payable processing and manage vendor invoices and contracts.
• Arrange facilities, AV, and catering for meetings in coordination with the Office Manager, including virtual meetings.
• Run remote meetings on Microsoft Teams, Zoom, and other virtual platforms.
• Respond professionally and enthusiastically to calls and emails.
• Manage contact lists, prepare stakeholder spreadsheets.
• Work closely with other administrative and executive assistants.
• Other responsibilities as assigned.

Basic Required Qualifications:

• At least 5+ years of administrative experience, preferably in a corporate setting.
• Strong experience in scheduling and managing complex, demanding, and changing executive schedules.
• Excellent verbal and written communication skills.
• Highly organized and detail-oriented.
• Ability to manage complex tasks and prioritize to meet deadlines.
• Judgment and discretion in all interactions.
• Manage confidential information carefully.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Enthusiastic about the mission and vision of S&P Global.
• Able to work independently and take initiative.
• Results-oriented and adaptable problem-solver.

Right to Work Requirements:

You must have the right to work in the country of proposed employment.