Senior Administrative Assistant to Vice President

GlaxoSmithKline; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading biopharmaceutical company seeks a Senior Administrative Assistant to support the Vice President of Global Medical Affairs in London. The role involves managing schedules, organizing meetings, preparing documents, and ensuring effective communication in a fast-paced environment. Ideal candidates will have experience at the executive level and strong organizational skills with proficiency in Microsoft Office. Join us to contribute to transformative medical affairs in a thriving organization committed to health improvements.

Benefits

Competitive salary

Annual bonus based on company performance

Healthcare and wellbeing programmes

Pension plan membership

Shares and savings programme

Qualifications

• Previous experience as Executive Assistant or in senior administrative roles.
• Experience managing senior stakeholder relationships.
• Excellent proficiency in Microsoft Office.

Responsibilities

• Manage Vice President's schedules and appointments, coordinate with senior stakeholders.
• Prepare expense reports and manage diverse administrative activities.
• Draft professional documents and manage high-impact engagement activities.

Skills

Interpersonal skills

Communication skills

Discretion and diplomacy

Project management

Problem analysis

Education

Bachelor’s degree (preferred)

Tools

Microsoft Office

TEAMS

Job description

Site Name: UK – London – New Oxford Street
Posted Date: Jun 6 2025

Senior Administrative Assistant to Vice President

Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Senior Administrative Assistant role could be an exciting opportunity to explore.

In this role you would be supporting the Head of Global Medical Affairs Specialty Care (as Senior Executive Leader within the Organization of the Chief Patient Officer) who is accountable for all Medical Affairs related strategies and activities in the Specialty Care Business. You would be a critical member of the team and integral to bringing these medicines to patients who need them.

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.

We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

Discover more about our company wide benefits and life at GSK on our webpage Life at GSK | GSK

In this role you will

• Manage and maintain Vice President's schedules and appointments including coordination with senior stakeholders such as CPO, CMO and CEO including travel arrangements
• Proactively anticipate the needs of the Vice President as well as problem solve regarding the above
• Prepare and submit accurate expense reports as required.
• Manage diverse, routine and ad hoc administrative activities.
• Arrange and coordinate meetings and events, including third party vendors as necessary
• Draft and type memoranda, correspondence and generate reports
• Draft and refine a variety of professional documentsincluding correspondence, communications, presentations, and other essential materials.
• Organize and manage high-impact engagement activitiessuch as Town Halls and Let’s Talks, in collaboration with the Leadership Team.
• Develop and oversee Leadership Team meeting agendas, document detailed notes, and track actionable itemsto ensure timely completion and follow-up.
• Manage and collate travel approvals
• Proactively update distributions lists and Organizational Charts as personnel changes occur
• File, retrieve documents and reference materials
• Manage and prepare Purchase Orders and ensure invoice payment on time
• Coordinate project-based work and provide budget management
• Effectively collaborate with the administrative team by positively impacting and contributing to the success of the team on an ongoing basis
• Serve as point of contact for the Centralized Administrative services team supporting the line of business

Why you?

Basic Qualifications & Skills:

We are looking for professionals with these required skills to achieve our goals:

• Previous experience as Executive Assistant or Senior Administrative Assistant in a professional environment
• Excellent interpersonal and communication skills
• Demonstrated ability to handle sensitive and confidential information with discretion and diplomacy required.
• Experience with senior stakeholder management at the executive level in a heavily matrixed environment
• Excellent Microsoft Office Skills (Word/ Excel/ PowerPoint/ Outlook) as well as AI technologies (COPILOT and GiGi) and TEAMS functions
• Experience with managing IT solutions such as teamsites/sharepoints
• Proactive, hands on attitude with a can-do approach
• Ability to project manage and to organize each working day to be effective as possible
• Problem analysis and problem-solving skills

Preferred Qualifications & Skills:

Please note the following skills are not necessary, just preferred, if you do not have them, please still apply:

• Previous experience working in a Life Sciences/Pharma Environment
• Bachelor’s degree in a relevant discipline

Closing Date for Applications – June 22nd, 2025 (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert.

When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people over the next 10 years. R&D is committed to discovering and delivering transformational vaccines and medicines to prevent and change the course of disease. Science and technology are coming together in a way they never have before, and we have strong tech-enabled capabilities that allow us to build a deeper understanding of the patient, human biology and disease mechanisms, and transform medical discovery. We are revolutionising the way we do R&D. We’re uniting science, technology and talent to get ahead of disease together.

Find out more:

Our approach to R&D.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [e-mail] or 0808 234 4391. The helpline is available from 8.30am to 12.00 noon Monday to Friday, during bank holidays these times and days may vary.

Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a UK Recruitment FAQ guide. Click the link and scroll to the Careers Section where you will find answers to multiple questions we receive

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at https://openpaymentsdata.cms.gov/