Administrative Assistant (Learn Welsh Gwent)

Educators; Pont-y-waun; On-site; GBP 26,000 - 29,000; Full time

Job summary

Coleg Gwent is recruiting an Administrative Assistant to support Welsh for Adults activities across the Gwent area, based at Crosskeys Campus. The role involves a wide range of administrative tasks, learner records, enrolments, enquiries, and event support.

The ideal candidate will be well organized, proactive, with strong communication skills and good IT proficiency in Microsoft 365. Welsh language ability is desirable but not mandatory, with training offered.

Qualifications

• DBS check and EWC registration required.
• Lecturers must hold or be willing to achieve a teaching qualification (e.g., PGCE) within a set period.
• Welsh language ability is desirable

Responsibilities

• Provide administrative and operational support for Welsh for Adults activities across the Gwent area.
• Maintain learner records and data; support course enrolment processes.
• Respond to telephone and email enquiries; prepare correspondence and documents.
• Assist with the organisation of events and activities.
• Process invoices and manage purchase orders (POs); support payment processes and tutor pay.

Job description

Administrative Assistant (Learn Welsh Gwent)

Salary: £25,885 - £28,595

Administrative Assistant (Learn Welsh Gwent)

Job description

37 hours per week

Learn Welsh Gwent is looking to appoint an Administrative Assistant to provide administrative and operational support for all Welsh for Adults activities across the Gwent area.

The successful candidate will play an important role in ensuring the smooth day-to-day running of Learn Welsh Gwent. Duties will include a variety of administrative tasks, such as maintaining learner records and data, supporting course enrolment processes, responding to telephone and email enquiries, preparing correspondence and documents, and assisting with the organisation of events and activities.

The role will also involve financial administration, including processing invoices, managing purchase orders (POs), supporting payment processes, and tutor pay.

Good IT skills and confidence in using digital applications and systems are essential. This will include Microsoft 365 (Word, Excel, Outlook and Teams), together with the ability to learn and use new systems and databases.

The successful candidate should be well organised, proactive and have excellent communication skills, with the ability to prioritise workloads and meet deadlines. The ability to work independently and as part of a team is essential, alongside a flexible approach and willingness to respond to the needs of the service.

We would ideally like to appoint someone who is fluent in Welsh, both spoken and written. However, applications are also welcome from those who are still learning Welsh and are fully committed to developing and improving their language skills.

The successful candidate will occasionally be required to work on Saturdays and weekends, as well as evenings.

This is a full-time post of 37 hours per week, based at Coleg Gwent's Crosskeys Campus.

Applications for part-time working or job sharing are welcome. This includes applications from candidates who may wish to work around school hours.

The ability to use the Welsh language at basic level (or willingness to undertake training) is desirable

Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.

Requirements & Compliance

• Safeguarding: Appointment is subject to a satisfactory Enhanced DBS check and EWC registration (costs covered by the candidate).
• Qualifications: Lecturers must hold or be willing to achieve a teaching qualification (e.g., PGCE) within a set period.

Equality, Diversity & Inclusion

Coleg Gwent is an anti-racist, Disability Confident Employer committed to equality under the Equality Act 2010. We welcome all identities and neurodiverse talent, particularly encouraging applications from underrepresented groups (Minority Ethnic, Female, LGBTQ+, and people with disabilities). Support includes six staff networks (Race, LGBTQ+, Disability, etc.) and an ED&I steering group.

Staff Wellbeing

We provide comprehensive health support, including:

• Subsidised gym access and wellbeing activities.
• Access to the Headspace app and mental health champions.
• Accessible campuses and prayer rooms.

Closing Date: 22/11/26

Interview Date: 30/11/26