Administrative Assistant - Hybrid Role

Placements24; Southampton; Hybrid; GBP 6,400 - 9,100; Full time

Benefits offered by this job

Hybrid work schedule

Health, dental, and vision insurance

Professional development opportunities

Team-oriented environment

Job summary

Placements24 seeks an Administrative Assistant for a Randburg-based role with a dynamic hybrid work setup. You will provide comprehensive administrative support, manage office operations, and help maintain an efficient, productive environment. A proactive communicator who can multitask will thrive in this role.

The ideal candidate has experience in administrative support, excellent MS Office skills, and strong organizational abilities to keep pace with a busy team in a hybrid setting.

Qualifications

• Proven administrative support experience.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to balance multiple tasks with accuracy and timeliness.
• Wamiliar with hybrid office setups and remote work.
• Relevant certifications are a plus.

Responsibilities

• Manage reception, greet visitors, answer calls and handle correspondence.
• Schedule meetings and travel arrangements, coordinate calendars.
• Organize physical and digital filing systems.
• Prepare documents, reports and presentations as needed.
• Order and manage office supplies and inventory.
• Provide general administrative support to team members.

Skills

Organizational skills

Communication

Time management

Team collaboration

Remote collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a well-organized and adaptable Administrative Assistant to join their team in Randburg . This role offers a dynamic hybrid work arrangement, combining essential in-office responsibilities with the flexibility of remote workdays. You will be instrumental in providing comprehensive administrative support, managing office operations, and ensuring a smooth workflow for the team. Your contributions will be vital in maintaining an efficient and productive work environment. The ideal candidate is proactive, possesses excellent communication skills, and demonstrates a strong ability to manage multiple tasks simultaneously, ensuring accuracy and timeliness in all duties performed. This position requires a dedicated professional committed to supporting the team's objectives.

Key Responsibilities

• Manage office reception, greet visitors, and handle incoming phone calls and correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize office filing systems, both physical and digital.
• Prepare and format documents, reports, and presentations as needed.
• Order and manage office supplies and maintain inventory levels.
• Provide general administrative support to team members as required.

Requirements

• Previous experience as an Administrative Assistant or in a similar administrative capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in an office and remotely.
• High school diploma or equivalent; relevant certifications are a plus.

Benefits

• Competitive salary with potential for performance-based incentives.
• Hybrid work schedule offering a balance of office and remote work.
• Comprehensive health, dental, and vision insurance.
• Opportunities for professional development and training.
• A supportive and team-oriented work environment.