Administrative Assistant - Hedge Fund

ISE Partners; Greater London; On-site; GBP 29,000 - 38,000; Full time

Job summary

ISE Partners in London is seeking a highly organized Team Assistant to join our busy office on-site. The role supports front of house, facilities, and team operations, ensuring smooth day-to-day activities and an exceptional visitor experience.

You will coordinate meetings, manage travel, assist executives, and help maintain a high standard of office presentation. Immediate start is available with temp-to-perm potential in a dynamic financial services setting.

Qualifications

• Experience in Team Assistant, Facilities Assistant, Office Assistant, Receptionist or Front of House roles.
• Ability to juggle multiple priorities and maintain high standards of presentation.
• Strong communication and interpersonal skills, with a professional, proactive approach.
• Comfort working in a corporate office environment and coordinating with executives.

Responsibilities

• Front of House & Client Experience: welcome clients and guests professionally; manage meeting room bookings; escort guests and provide refreshments; maintain presentation standards across spaces; support VIP visits and high-profile meetings.
• Facilities & Office Operations: coordinate office maintenance and supplier relations; manage supplies and pantry stock across London and Paris offices; handle post, couriers and deliveries; support health and safety, visitor management and security; arrange servicing of equipment; process invoices and assist with vendor management.
• Team Support: provide administrative support to Executive Assistants and teams; assist with internal events, meetings and catering; coordinate travel bookings; prepare reports, presentations and project docs; cover Front of House Manager during absences.

Skills

Strong organisational skills

Excellent communication

Proactive hands-on approach

Attention to detail

Professional demeanor

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Team Assistant | Global Hedge Fund | London

Location: London (On-site)

Salary: Competitive, dependent on experience

Start Date: Immediate Start Available - TEMP - PERM

Are you a highly organised, proactive individual who thrives in a fast-paced environment? Do you enjoy being at the heart of a busy office, ensuring everything runs seamlessly while delivering exceptional service?

We are partnering with one of the world's most successful and fastest-growing hedge funds to find a Team Assistant to join their London office. This is a fantastic opportunity to become part of a collaborative and high-performing culture, supporting day-to-day office operations and helping to create a best-in-class workplace experience.

Working alongside a dynamic Facilities and Front of House team, you will play a key role in ensuring the office operates efficiently while providing an outstanding experience for employees, clients and visitors.

Key Responsibilities

Front of House & Client Experience

• Welcoming clients, visitors and guests with professionalism and warmth
• Managing meeting room bookings and coordinating room set-up requirements
• Escorting guests, offering refreshments and ensuring a seamless visitor experience
• Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces
• Supporting VIP visits and high-profile meetings

Facilities & Office Operations

• Coordinating office maintenance, repairs and supplier relationships
• Managing office supplies and pantry stock across London and Paris offices
• Handling incoming and outgoing post, couriers and deliveries
• Supporting health and safety procedures, visitor management and security processes
• Maintaining office equipment and arranging servicing where required
• Processing invoices and assisting with vendor management

Team Support

• Providing administrative support to Executive Assistants and wider business teams
• Assisting with internal events, meetings and catering arrangements
• Coordinating travel bookings and logistics when required
• Preparing reports, presentations and project documentation
• Providing cover for the Front of House Manager during periods of absence

About You

• Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role
• Strong organisational skills with the ability to manage multiple priorities effectively
• Excellent communication and interpersonal skills
• A proactive, hands‑on approach with a willingness to take ownership
• Exceptional attention to detail and a commitment to delivering high standards
• Confident working in a professional corporate environment
• Proficient in Microsoft Office

Why Join?

This is a rare opportunity to join a leading global hedge fund renowned for its entrepreneurial culture, exceptional growth and commitment to excellence. You'll gain valuable exposure to senior stakeholders, work within a high-performing team and have the opportunity to develop your career within a prestigious financial services environment.