Executive Admin Assistant — Democratic Services (1-Month Contract)

Civic Recruitment Limited; Chichester; Hybrid; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Bi-weekly pay

Hybrid working post-training

1 Month Contract

Job summary

Civic Recruitment Limited is seeking an Administrative Assistant to join the Democratic Services team on a short-term basis. The role supports Cabinet Members with confidential admin, schedules, and daily tasks, initially office-based with a potential hybrid arrangement.

The ideal candidate will have strong organisational skills, discretion, and the ability to manage multiple priorities in a busy council environment. Experience in public sector administration is a plus.

Qualifications

• Proven experience in administration and business support.
• Exceptional organisational and diary management capabilities.
• Ability to handle multiple priorities and meet tight deadlines.
• Proficient in Microsoft Office and other IT applications.
• Strong verbal and written communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and demonstrate initiative.
• Experience managing workloads in a fast-paced setting.
• Keen attention to detail and accuracy.

Responsibilities

• Deliver confidential administrative support to Cabinet Members.
• Oversee complex scheduling, including diaries and meetings.
• Handle correspondence and ensure prompt responses to inquiries.
• Arrange meetings, prepare agendas, and manage related documents.
• Communicate with councillors, senior officers, stakeholders, and external contacts.
• Prioritise and manage incoming communications.
• Maintain accurate records and filing systems.
• Assist Democratic Services colleagues as needed.
• Ensure deadlines are met and tasks are completed efficiently.
• Perform general business support and administrative tasks.

Skills

Administration

Diary management

Microsoft Office

Discretion

Tools

Microsoft Office

Job description

Civic Recruitment Limited is seeking an Administrative Assistant to join the Democratic Services team on a short-term basis. The role supports Cabinet Members with confidential admin, schedules, and daily tasks, initially office-based with a potential hybrid arrangement.

The ideal candidate will have strong organisational skills, discretion, and the ability to manage multiple priorities in a busy council environment. Experience in public sector administration is a plus.