Administrative Assistant Apprentice

The Methodist Church in Britain; East Midlands; Hybrid; GBP 15,000 - 19,000; Full time

Benefits offered by this job

Professional development opportunities

Recruitment and onboarding support

Employee assistance programme

Discounted gym membership

Onsite fitness classes

Car schemes

Job summary

The University Hospitals of Derby and Burton NHS Foundation Trust offers an Administrative Assistant apprenticeship lasting about 15 to 18 months within a department. The role focuses on day-to-day office administration, including telephones, post, filing, and meeting arrangements, with training toward a qualification.

Applicants should have UK residency for 3 years and must not require visa sponsorship. Ongoing support and mandatory training are provided throughout the apprenticeship period.

Qualifications

• GCSE/A-C/9-1 equivalents for Maths and English (Functional Skills Level 1) are required.
• UK residency of at least 3 years and right to work for duration without sponsorship.

Responsibilities

• Undertake general office duties: telephones, messages, filing, post.
• Communicate with staff and visitors; resolve queries.
• Arrange and administer meetings; book venues and prepare resources.

Skills

MS Office

Organisational skills

Attention to detail

Education

Functional Skills Maths & English Level 1

Tools

IT applications

Job description

An Administrative Assistant apprenticeship at University Hospitals of Derby and Burton NHS Foundation Trust, running around 15 to 18 months and placed within one of the Trust's departments. The work centres on day-to-day office administration, including telephones, post, filing, meeting arrangements, supplies and maintaining databases. Duties vary by department, with support and guidance given throughout the apprenticeship towards a qualification. Applicants must have lived in the UK for three years, and no visa sponsorship is offered.

What the job involves

• Undertake general office duties, including telephones, messages, filing, photocopying and post
• Communicate with staff and visitors, and help resolve their queries
• Arrange and administer meetings and events, including booking venues and preparing training resources
• Under supervision, produce reports and maintain databases
• Develop and maintain manual and electronic administrative and filing systems
• Assist with monitoring and ordering supplies
• Cover for team members during leave or absence to keep the service running
• Record and store confidential information and enquiries securely
• Use and develop IT applications to monitor, prepare and validate databases
• Complete an annual appraisal to identify development needs
• Complete the apprenticeship, including mandatory training, within the set timeframe

Qualifications

• Functional Skills Maths and English Level 1 (GCSE grades A to D or 3 to 9)

Skills & knowledge

• Microsoft Office skills, such as Word, Excel and Outlook
• Good organisational skills
• Ability to keep accurate, factual standard documents

Checks & eligibility

• Resident in the UK for at least 3 years (apprenticeship funding rule)
• Existing and ongoing right to work in the UK for the contract's duration, without sponsorship

Other

• Commitment to high standards of work that may affect patient care

Nice to have

• Understanding of duty of care and confidentiality
• Understanding of professional and personal boundaries

What’s offered

• Professional and leadership development opportunities
• Ongoing support from recruitment onwards
• Employee assistance programme
• Discounted gym membership
• Onsite fitness classes
• Car schemes