Administrative Apprentice – 15‑Month NHS Admin Career

University Hospitals of Derby and Burton NHS Foundation Trust; East Midlands; On-site; GBP 16,000 - 18,000; Full time

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust is offering an Administrative Assistant Apprentice role. You will gain hands-on experience across departments while completing an apprenticeship, learning essential admin skills, IT proficiency and patient-facing communication. The scheme runs for 15–18 months, with supported development and mandatory training.

Closing date is 04 November 2026. The post requires reliability and a proactive, team-focused approach within the NHS

Qualifications

• Functional Skills: Maths and English Level 1 (GCSE A-D /3 - 9)

Responsibilities

• Undertake general office duties including answering telephones, taking messages, filing, photocopying and handling incoming/outgoing post.
• Communicate with staff and visitors, providing support and helping to resolve queries.
• Assist with arranging and administering meetings/events, including booking venues and preparing/distributing training resources.
• Under supervision, produce reports and maintain databases as required.
• Develop and maintain effective manual and electronic administrative/filing systems.
• Assist with monitoring and ordering supplies as appropriate.
• Support other team members during periods of leave/absence to maintain an effective, quality service.
• Record and securely store confidential information and enquiries.
• Use and develop IT applications to monitor, prepare and validate databases as appropriate.
• Undertake an annual appraisal to identify development required to meet team objectives and apprenticeship requirements.
• Complete the Apprenticeship programme, including mandatory training, within the required timeframe.

Skills

IT skills

Organisational skills

Documentation accuracy

Duty of care

Boundaries

Education

Functional Skills Maths & English Level 1

Tools

Microsoft Office

Job description

University Hospitals of Derby and Burton NHS Foundation Trust is offering an Administrative Assistant Apprentice role. You will gain hands-on experience across departments while completing an apprenticeship, learning essential admin skills, IT proficiency and patient-facing communication. The scheme runs for 15–18 months, with supported development and mandatory training.

Closing date is 04 November 2026. The post requires reliability and a proactive, team-focused approach within the NHS