Administrative Assistant

Saipem; Royal Borough of Kingston upon Thames; Hybride; GBP 14 000 - 23 000; Temps partiel

Avantages offerts par ce poste

Hybrid working model

Résumé du poste

Saipem is seeking an Administrative Assistant to join the HR Team on a 12-month contract with hybrid working in Kingston upon Thames. You will handle day-to-day admin tasks, timesheets, invoices, and HR documentation, supporting a busy HR team.

Prerequisites include proven experience in a similar role, with Office 365 and SAP exposure considered a plus. The role requires UK residency and flexible hours within 20–25 hours per week.

Qualifications

• Proven experience on similar role.

Responsabilités

• Process and manage invoices and service entries for suppliers and service providers, including agencies.
• Review and process agency timesheets, ensuring accurate and timely administration.
• Provide general administrative support, including scanning, printing and document preparation.
• Perform monthly housekeeping of records and documentation to ensure information is accurately maintained.
• Maintain and organise employee files, including documentation for starters and leavers.
• Prepare and complete standard letter templates, memos and other HR-related correspondence.
• Raise and follow up on SNOW (ServiceNow) tickets as required.
• Support the team with general filing, document management and administrative activities.

Connaissances

Office administration

Attention to detail

Communication

Outils

Office 365

SAP

Description du poste

Join Saipem and engineer a sustainable future.

We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position: As Administrative Assistant you will be part of the HR Team. You will provide day to day administrative and HR support, ensuring accurate processing of documentation, timesheets, invoices, and internal requests.

How can you support us? Here below your responsibilities:

• Process and manage invoices and service entries for suppliers and service providers, including agencies.
• Review and process agency timesheets, ensuring accurate and timely administration.
• Provide general administrative support, including scanning, printing and document preparation.
• Perform monthly housekeeping of records and documentation to ensure information is accurately maintained.
• Maintain and organise employee files, including documentation for starters and leavers.
• Prepare and complete standard letter templates, memos and other HR-related correspondence.
• Raise and follow up on SNOW (ServiceNow) tickets as required.
• Support the team with general filing, document management and administrative activities.

What are we looking for?

Experience: Proven experience on similar role

IT skills: Office 365, SAP would be a plus

What we can offer to you:

• Contractor position, 12 months, part time 20 to 25h / week
• IR35: Inside
• Hybrid working model: Smart Working options and flexible hours to help you achieve a better work-life balance.
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
• Location: Kingston upon Thames
• Start date: as soon as a successful candidate is identified

Please note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.

Additional Information

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities.

PRIVACY POLICY

All candidates’ personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.