Administrative Assistant

Saipem; Greater London; Hybrid; GBP 17,000 - 22,000; Part time

Benefits offered by this job

Hybrid working model

Flexible hours

Job summary

Saipem is seeking an Administrative Assistant to join the HR Team in Kingston upon Thames. You will manage day-to-day admin tasks, processing invoices, timesheets, and internal requests, ensuring accurate documentation.

The role is a 12-month contractor position, part-time (20–25 hours per week) with hybrid working options and flexible hours to support work-life balance. UK right-to-work is required, and sponsorship is not available.

Qualifications

• Proven experience in a similar admin role.
• Experience with HR admin tasks preferred.

Responsibilities

• Process and manage invoices and service entries for suppliers and service providers, including agencies.
• Review and process agency timesheets, ensuring accurate and timely administration.
• Provide general administrative support, including scanning, printing and document preparation.
• Perform monthly housekeeping of records and documentation to ensure information is accurately maintained.
• Maintain and organise employee files, including documentation for starters and leavers.
• Prepare and complete standard letter templates, memos and other HR-related correspondence.
• Raise and follow up on SNOW (ServiceNow) tickets as required.
• Support the team with general filing, document management and administrative activities.

Skills

Administrative experience

Office software

Tools

Office 365

SAP

Job description

Join Saipem and engineer a sustainable future.

We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide.

Driven by technological innovation as "One Company", our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero.

At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position

As Administrative Assistant you will be part of the HR Team. You will provide day to day administrative and HR support, ensuring accurate processing of documentation, timesheets, invoices, and internal requests.

How can you support us? Here below your responsibilities :

• Process and manage invoices and service entries for suppliers and service providers, including agencies.
• Review and process agency timesheets, ensuring accurate and timely administration.
• Provide general administrative support, including scanning, printing and document preparation.
• Perform monthly housekeeping of records and documentation to ensure information is accurately maintained.
• Maintain and organise employee files, including documentation for starters and leavers.
• Prepare and complete standard letter templates, memos and other HR-related correspondence.
• Raise and follow up on SNOW (ServiceNow) tickets as required.
• Support the team with general filing, document management and administrative activities.

What are we looking for?

Experience: Proven experience on similar role

IT skills: Office 365, SAP would be a plus

What we can offer to you

• Contractor position, 12 months, part time 20 to 25h / week
• IR35: Inside
• Hybrid working model: Smart Working options and flexible hours to help you achieve a better work-life balance.
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
• Location: Kingston upon Thames
• Start date: as soon as a successful candidate is identified

Please note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.

Additional Information

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more on our career page here

One vision, many paths, limitless possibilities.

PRIVACY POLICY

All candidates' personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.