Administration Supervisor

Saipem; Aberdeen City; Hybrid; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Hybrid working model

Permanent contract

Staff benefits package

Flexible hours

Job summary

Saipem in Aberdeen is seeking an Administration Supervisor to lead the administrative team and coordinate daily office operations from the Bridge of Don site.

You will ensure compliance with company policies and data protection laws, support multiple departments, and drive process improvements while maintaining a safe work environment.

Qualifications

• Good secondary education required.
• Experience in supervisory roles is advantageous.
• Experience with document control processes is a plus.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Supervise, coach, and mentor the Administration Team with deadlines.
• Lead onboarding and induction for new hires in Administration.
• Coordinate team schedules and attendance; arrange office cover during absences.
• Ensure adherence to policies, GDPR, and data protection within the team.
• Attend meetings with Management and monitor SAP-related and admin tasks.]
• Collaborate with Department Managers to meet support requirements for Aberdeen offices (ROV Operations and ROV Assets).

Skills

Team leadership

Supervisory experience

Microsoft Office

Excel

Word

Document control

GDPR compliance

Education

Secondary education

Tools

SAP

Job description

Join Saipem and engineer a sustainable future.

We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero.

At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position: As Administration Supervisor, you will be responsible for supporting the department with ad hoc duties and ensuring all activities comply with the Integrated Management System Policies, Procedures, and Work Instructions. You will also ensure that your own safety and the safety of others are not compromised.

How can you support us? Here below are your responsibilities:

Team Leadership & Performance Management

• Supervise, coach, and mentor Administration Team, setting clear deadlines and expectations.
• Manage team performance by conducting regular check-ins, performance appraisals, and identifying skills gaps.
• Lead the onboarding and induction process for new Administration Group hires.
• Coordinate team schedules, track attendance, and arrange office cover during staff absences.
• Where necessary, resolve internal conflicts and handle team grievances professionally.

Daily Operations & Workflow Coordination

• Delegate daily tasks and admin projects fairly across the team based on individual strengths.
• Work closely with Department Managers and in doing so, keep up to date with the support requirements of each department within the Aberdeen office and ensure that their needs are met. Predominantly ROV Operations and ROV Assets Departments
• Implement and enforce company policies, procedures, and data protection legislation (e.g., GDPR) within the team.
• Evaluate office workflows regularly and propose process improvements or new administrative software tools when necessary.
• Attend weekly coordination meetings with the Management Team and keep all up to date with any foreseeable issues related to either SAP or Administration tasks.

What are we looking for?

Education: Good secondary education.

Experience: Previous Supervisory Experience advantageous. Document Control systems/processes experience would be a plus.

IT skills: Conversant with Microsoft Office software packages, in particular, Microsoft Excel and Word.

Please note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.

Pre and post-employment medical assessments will be required and included as part of the Offer of Employment for all workshop personnel.

What We Can Offer To You

• Staff position, Permanent contract, Full time, 37.5 hours per week.
• Hybrid working model: Smart Working options and flexible hours to help you achieve a better work-life balance.
• Corporate Benefits: We offer a comprehensive benefits package.
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.
• Location: Bridge of Don, Aberdeen.
• Start date: As soon as possible.

Your opinion helps us grow every day! We would greatly appreciate it if you could share your opinion by completing this short, anonymous survey. https://forms.office.com/e/3sCe293xsf

Additional Information

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

Find out more in our career page here and our Instagram profile here.

One vision, many paths, limitless possibilities.