Administrative Assistant

University of Oxford; Oxford; Hybrid; GBP 25,000 - 29,000; Full time

Benefits offered by this job

38 days' paid holiday

Pension schemes

Professional development opportunities

Staff benefits

Flexible working arrangements

Job summary

The University of Oxford's Department of Pharmacology on Mansfield Road seeks an enthusiastic Administrative Assistant to join the Professional Services Team in a busy, collaborative environment. You will provide high-quality administrative support to students, academic colleagues and staff.

The role centres on supporting the Graduate Studies Team to ensure smooth administration of postgraduate programmes and an excellent student experience.

Qualifications

• Proven experience of providing high-quality administrative support.
• Excellent organisational and time-management skills
• A high level of accuracy and attention to detail
• Strong communication and interpersonal skills
• Experience of working in a university environment, including familiarity with University policies, procedures or systems such as R12, eVision or People XD, would be advantageous but is not essential.

Responsibilities

• Support the Graduate Studies Team to ensure smooth administration of postgraduate programmes and provide an excellent student experience.
• Provide administrative and event coordination support to the Head of Department.
• Contribute to the wider activities of the Professional Services Team.

Skills

Administrative support

Organisation & time management

Attention to detail

Communication skills

University environment experience

Job description

UK date and time: 07-November-2026 12:54

Department of Pharmacology, Mansfield Road, Oxford OX1 3QT

About the role

We are seeking an enthusiastic, highly organised and proactive Administrative Assistant to join our friendly and collaborative Professional Services Team in the Department of Pharmacology at the University of Oxford.

This is an exciting opportunity for an experienced administrative assistant who enjoys working in a varied and busy environment, providing high-quality support to students, academic colleagues and professional services staff.

The primary focus of the role will be supporting our Graduate Studies Team, helping to ensure the smooth and efficient administration of our postgraduate programmes and providing an excellent experience for students throughout their studies. You will also provide administrative and event coordination support to the Head of Department and contribute to the wider activities of the Professional Services Team.

About you

We are looking for a confident and adaptable administrator who takes pride in delivering an accurate, efficient and professional service.You will need to demonstrate excellent organisational skills, strong attention to detail and the ability to manage competing priorities, often working to tight deadlines.

You should be comfortable taking initiative, exercising sound judgement and resolving routine problems independently, while recognising when to seek guidance.Strong interpersonal and communication skills are essential. You will be working with a wide range of colleagues, students and external contacts, so you must be approachable, professional and able to build positive working relationships.

Essential skills and experience

To be successful in this role, you will have:

Proven experience of providing high-quality administrative support

Excellent organisational and time-management skills

A high level of accuracy and attention to detail

Strong communication and interpersonal skills

Experience of working in a university environment, including familiarity with University policies, procedures or systems such as R12, eVision or People XD, would be advantageous but is not essential.

What we offer

You will join a supportive and welcoming department, contributing to the delivery of postgraduate education within an internationally recognised research environment.

The University offers a comprehensive range of benefits, including 38 days' paid holiday, generous pension schemes, professional development opportunities and access to a wide range of staff benefits.

Some flexibility in working hours and remote working arrangements may be accommodated, although the successful candidate will be expected to work on site for the majority of the week.

The University of Oxford is committed to equality, diversity and inclusion and welcomes applications from candidates of all backgrounds.