People Administrative Officer

University of Oxford; Rishworth; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Annual leave

Long service leave

Hybrid working

Pension scheme

Cycle loan

Bus travel discount

Season ticket loans

Social clubs

Job summary

The University of Oxford seeks a People Administrative Officer within Estates Services to deliver HR administration across the employee lifecycle, supporting managers and colleagues in a department responsible for the University's extensive and diverse estate.

You will bring strong organisational skills and a professional approach to supporting colleagues, with experience in administrative processes, reception services, and clear communication of regulations.

Qualifications

• Experience of managing administrative processes and providing reception or customer-facing services.
• Ability to understand, apply and clearly communicate regulations and procedures.
• Confidence in working independently, resolving routine issues and recognising when to refer matters to others.
• Strong organisational and time-management skills, supported by relevant qualifications or significant experience at a similar level.

Responsibilities

• Provide HR administration across the employee lifecycle, supporting managers and colleagues.

Skills

Administrative processes

Reception/customer-facing services

Regulations communication

Independent working

Team collaboration

Microsoft Office suite

Education

BTEC National Diploma/NVQ Level 3 or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Databases

Job description

Accurate, thoughtful people administration helps colleagues feel supported throughout their employment and enables essential University services to operate effectively. As a People Administrative Officer within Estates Services at the University of Oxford, you will help deliver reliable HR administration across the employee lifecycle, supporting managers and colleagues in a department responsible for the University's extensive and diverse estate.

You will bring strong organisational skills, a commitment to accurate administration and a helpful, professional approach to supporting colleagues. We are looking for someone who can demonstrate:

• Experience of managing administrative processes and providing reception or customer-facing services.
• The ability to understand, apply and clearly communicate regulations and procedures.
• Confidence in working independently, resolving routine issues and recognising when to refer matters to others.
• Strong organisational and time-management skills, supported by relevant qualifications (such as BTEC National Diploma, NVQ Level 3 or equivalent) and/or significant experience at a similar level.
• Competence in Microsoft Outlook, Word and Excel, together with experience of using databases.
• Experience of contributing effectively as part of a team in an office environment.

  Spanning the historic streets of the "city of dreaming spires", the University of Oxford has been ranked the world's leading university for eleven consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations.

  Estates Services manages and develops the buildings, spaces and infrastructure that support the University's teaching, research and wider activities. With responsibility for approximately 450 buildings, from laboratories and libraries to museums and historic spaces, the department helps create safe, sustainable and effective environments for staff, students and visitors. Its work brings together a wide range of professional expertise, making effective people administration essential to supporting the colleagues who maintain and improve the University’s estate.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.