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Administrative Assistant

ivee | The return-to-work platform

London

On-site

GBP 40,000 - 60,000

Full time

3 days ago

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Job summary

A leading organisation in London's financial services is seeking an Administrative Assistant to support corporate governance. The role involves scheduling meetings, maintaining records, and collaborating with legal and policy teams. This position is ideal for someone organised and proactive, with prior experience in a similar role.

Benefits

Flexible and hybrid working arrangements

Exposure to high-level governance processes

Structured onboarding and training support

Qualifications

Experience in company secretarial or legal administrative role preferred.
Confident in managing calendars and communication.
Detail-oriented and able to adapt quickly.

Responsibilities

Assist in scheduling and coordinating Board meetings.
Maintain statutory registers and filing timetables.
Prepare meeting agendas using Word, Excel, or PowerPoint.

Skills

Time management

Organisational skills

Problem-solving

Discretion

Education

Prior experience in a company secretarial or legal administrative role

Tools

Microsoft Office Suite

Diligent

SharePoint

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A leading organisation in the financial services sector is seeking a Administrative Assistant to support its Secretariat team. This role is perfect for someone highly organised, discreet, and proactive, looking to contribute to corporate governance and board operations.

Key Responsibilities:

Assist in scheduling and coordinating Board and Board Committee meetings.
Maintain statutory registers, decision trackers, action logs and filing timetables.
Support routine filings at Companies House and track adherence to SLAs.
Prepare meeting agendas and supporting documentation in Word, Excel, and PowerPoint.
Maintain governance SharePoint content and provide support on governance queries.
Respond to inbox queries and assist with internal audit and compliance information requests.
Help manage authorised signatory lists and invoice processing.
Maintain accurate electronic and paper records.
Work collaboratively with the wider Legal, Governance and Public Policy teams.

Ideal Candidate:

Prior experience in a company secretarial or legal administrative role preferred.
Excellent time management and organisational skills with strong attention to detail.
Confident managing calendars, scheduling, and stakeholder communication.
Strong judgement and ability to solve problems independently.
Comfortable working in a regulated or financial services environment (desirable).
Proficient in Microsoft Office Suite; knowledge of Diligent and SharePoint is a plus.
A collaborative, discreet, and trustworthy team player with a willingness to learn and adapt.

Benefits Include:

Flexible and hybrid working arrangements
Exposure to high-level governance processes
Opportunity to grow within a legal and compliance-focused function
Structured onboarding and training support
Collaborative team culture in a mission-driven organisation

Please press apply to access the full job description and apply for this role.

Seniority level

Seniority level
Associate

Employment type

Employment type
Full-time

Job function

Job function
Administrative

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