Administrative Assistant

AM Specialty Insurance Group; London; On-site; GBP 33,000 - 60,000; Full time

Job summary

A leading insurance company in London is seeking an Administrative Assistant to support daily office operations. The role involves providing administrative support, managing schedules, and liaising with vendors. This is an excellent opportunity for someone who excels in a dynamic work environment and possesses strong organizational skills.

Benefits

Competitive salary based on experience

Private health insurance

Income protection

Company pension scheme with employer contributions

Qualifications

• 1–3 years of experience in an administrative or office support role.
• Comfortable multitasking and working independently.
• Experience in insurance or financial services is a plus.

Responsibilities

• Provide general administrative support to operations and leadership team.
• Manage calendars, schedule meetings, and coordinate events.
• Assist with travel bookings and expense processing.

Skills

Excellent written and verbal communication skills

Highly organized

Attention to detail

Tools

Microsoft Office

Job description

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Company:Pinpoint UK Solutions Ltd (part of AM Specialty Insurance Group)

About Us

Pinpoint UK Solutions Ltd is a growing Managing General Agent (MGA) based in London and part of AM Specialty Insurance Group, a privately held U.S.-based insurance platform. As we continue to expand in the UK, we are looking for a reliable and detail-orientedAdministrative Assistantto support the daily operations of our London office.

This is a great opportunity for someone who is comfortable managing varied responsibilities in a professional setting and can stay organized when things don’t always follow a set routine.

Role Overview

The Administrative Assistant will provide key support across office operations, team coordination, and vendor management. The role will involve a mix of front-line administrative duties and back-office support, helping to ensure the office functions efficiently and professionally.

Key Responsibilities

• Provide general administrative and clerical support to the operations and leadership team
• Manage calendars, schedule meetings, and coordinate logistics for team events and visitors
• Maintain office supplies and liaise with vendors for building services, IT support, and deliveries
• Assist with travel bookings and expense processing for team members
• Support onboarding logistics for new joiners (desk setup, welcome packs, ID creation, etc.)
• Help keep records, policies, and compliance-related documents organized and accessible
• Coordinate internal communications and help maintain a professional office environment
• Provide ad hoc support to the broader UK team as needed

Requirements

• 1–3 years of experience in an administrative or office support role
• Excellent written and verbal communication skills
• Highly organized, with the ability to multitask and work independently
• Comfortable with Microsoft Office (Outlook, Word, Excel, Teams)
• Positive attitude, team-oriented mindset, and attention to detail
• Experience in insurance or financial services is a plus, but not required

What We Offer

• Competitive salary based on experience
• A supportive, professional working environment with exposure to a growing international business
• Opportunity to learn and grow as part of a close-knit team
• Centrally located office in the City of London
• Private health insurance
• Critical illness cover
• Group life insurance
• Income protection
• Company pension scheme with employer contributions

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Insurance

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