Administrative Assistant

Airswift; Kingston upon Thames; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their HR team in Kingston. This role involves managing data entry for payroll and supporting the Senior Payroll Officer with various administrative tasks. The ideal candidate will have strong Excel skills and attention to detail, ensuring the accuracy of payroll data. This 6-month renewable contract offers a fantastic opportunity to contribute to a dynamic team while gaining valuable experience in a leading workforce solutions provider. If you are ready to make a meaningful impact, this role is perfect for you.

Qualifications

• Experience in data entry and payroll processing.
• Proficient in Excel and MS Office applications.

Responsibilities

• Manage data entry for payroll and expense claims.
• Support Senior Payroll Officer with timesheet processing.

Skills

Excel

Data Entry

Payroll Processing

Attention to Detail

Tools

MS Office

Job description

LocationKingston-Upon-Thames, Surrey, United Kingdom

FunctionAdministration

Employment typeContract

Date publishedApril 24, 2025

Administrative Assistant

• Role: Administrative Assistant
• Location: Kingston, England
• Duration: 6 months (renewable)
• Start Date: ASAP
• Recruiter: Mylena Marques

Key Words:Administration, Assistant, Excel, MSOffice, Administrative Assistant, Payroll

Our Company

Airswift is an international workforce solutions provider.With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.

We are currently searching for an Administrative Assistant to be based in Kingston, England and work in a 6-month (renewable) contract with the possibility of extension.

Job Description:

Purpose of the position: As Administrative Assistantyou will be part of the HR Team. You will manage and support data entry activities for payroll purposes.

Activities:

• Data entry forstarters, leavers, pay rate changes on a monthly basis answering queries
• Processing of expense claims
• Support the Senior Payroll Officer with the Aberdeen Offshore Payroll by processing vessel timesheets into the HR system withindeadlines.
• Monitoring timesheets submissions and reconciling the number of timesheets received against the number of people on the Vessel Personnel on Board reports
• Ensuringtimesheetsaccuracy by sample checks of the number of days onboard as per the Vessel Personnel on Board reports and the number of days on the timesheets.
• Assist with updating the Time & Attendance system.
• Assist with general Payroll Section duties when needed, assist with the collation of data for internal and external reporting etc.
• Excel knowledge is needed.

The next step

We have an exceptional team in place, and we are pleased to be able to appoint a further person for our growing business. We are aware that you may not ‘tick all the boxes, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.

For further information please apply with your updated CV or email Mylena Marques at [e-mail]

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