Buying Admin Assistant - Accessories

TN United Kingdom; Kingston upon Thames; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading clothing company seeks a Buying Admin Assistant in Kingston upon Thames to support Buyers in managing product delivery and sample coordination. The role involves critical path management, administrative duties, and collaboration with various teams to ensure timely product launches. Ideal candidates will possess strong organizational skills, attention to detail, and previous experience in buying administration.

Benefits

Staff Discount

Uniform allowance

Pension scheme

Refer a Friend scheme

Training and career development

Supportive and rewarding culture

Qualifications

• Experience in general administration and buying processes.
• Ability to manage a work schedule and meet deadlines.
• Strong relationship-building skills with suppliers.

Responsibilities

• Assist Buyers in managing the critical path and sample management.
• Compile catalogue information and support in fit sessions.
• Coordinate sample requirements and maintain accurate data.

Skills

General administration

Attention to detail

Excellent communication

Organisation

Team work

Education

Previous Buying Administration experience

Tools

Excel

Word

Job description

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Buying Admin Assistant - Accessories, Kingston upon Thames

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Client:

Crew Clothing Head Office

Location:

Kingston upon Thames, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

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Job Reference:

e8d49277c39e

Job Views:

2

Posted:

21.05.2025

Expiry Date:

05.07.2025

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Job Description:

Buyers Admin Assistant - Accessories
Kingston-Upon-Thames
Full-Time

At Crew Clothing, we believe clothes are about so much more than “just clothes”. Designed with the spirit of the south coast in every stitch, our crossed oars are a mark of timeless British style. These are clothes for life’s best moments.

We believe in collaboration, kindness and creativity, in celebrating our successes and championing our customer at every step of the way. From ’93 to now, people have been at the heart of everything we do. It’s in our name – Crew.

Purpose
of the role:
This role is responsible for assisting the Buyers in
all aspects of the Critical Path, Sample and Administration Management for the
department to ensure on time delivery of product to specification, from proto
handover to product launch.

Responsibilities:

Critical
Path/Range Plan Management:

• Management of the critical path and
  department processes to ensure all information is up to date and readily
  accessible by other teams
• Ensuring all style details are
  inputted to the range plan on time and accurately
• Ensuring phasing and deliveries are
  correct on the Critical Path with weekly meetings with Merchandising.
• Amending orders where required
• Entering all data to Futura to allow
  order raising
• Answering ad hoc queries as required

Sample
Management:

• Managing and coordinating sample requirement
  for buying department to include Press, Wholesale and Photo samples.
• Chasing in all samples to meet
  deadlines
• Preparation of product reviews,
  ensuring that all samples are set up when required.
• Managing product storage for the
  department.

Catalogue
Information:

• Compile the styling and trims details
  for the catalogue, proof read the catalogue with the buyer before going to
  press.
• Collating the catalogue information
  between Garment Tech, Merchandising, Marketing and Buying and ensuring that the
  document is completed for the deadline.

Other
Buying responsibilities:

• Assisting in fit sessions, providing
  administrative support
• Competitive shopping trips to develop
  and understand current market place, Crew’s position in the market place.
  Compare Retail prices
• Taking comprehensive notes in
  meetings when required
• Updating and filing all product data
  requirement.
• Maintaining style information and
  cost prices on the Range plan and Futura
• Managing sample invoice process
• Undertake development or project work
  set by buyer
• Assisting in general team
  administration: managing phone calls, post, courier and parcel
  collections and other ad hoc admin duties.

People/Communication:

• Working with the Design,
  Merchandising and Garment Technology teams to answer queries and to ensure a
  smooth transition of the product life cycle of the garment from proto to bulk.
• Attending weekly updates and scheduled
  meetings
• Maintaining excellent communication
  across the company
• Assessing and escalating any queries
  or issues with product life cycle, which may incur delays or cost implications.
  

Key
Skills and Experience Essential

• General administration
• Attention to detail and
  accuracy
• Excellent communication and
  organisation
• Experience in Excel and Word
• Ability to prioritise and
  manage a work schedule whilst working to tight deadlines
• Ability to initiate and build
  strong relationships with Supplier and other department members
• Team work
• Understanding of the Buying
  function and critical Path processes
• Previous Buying
  Administration experience
• Able to work with pace and
  energy.

Desirable

• Understanding of garment
  construction and production processes.
• Passion for product and keen
  to learn.
• Positive and solutions
  orientated.

What we can offer you:

• Staff Discount
• Uniform allowance
• Pension scheme
• Refer a Friend scheme
• Training and career development
• Supportive and rewarding culture