Administrative Assistant

www.law-choice.com - Jobboard; Greater London; On-site; GBP 30,000 - 38,000; Full time

Job summary

Confidential Law Firm in London is seeking an Administrative Assistant to support the smooth day-to-day operation of its office. The role offers varied responsibilities and a professional services environment where you will contribute to a high standard of workplace support for employees and visitors.

The successful candidate will handle helpdesk enquiries, coordinate providers, maintain records and assist with onboarding, invoicing and internal communications, ensuring the office runs

Qualifications

• Previous experience in an Administrative Assistant, Office Assistant, Team Assistant or similar support role.
• Excellent organizational skills with the ability to manage multiple priorities.
• Good communication and stakeholder management abilities.
• High attention to detail and a proactive approach to problem solving.
• Experience with Microsoft Word, Excel and PowerPoint.

Responsibilities

• Manage and respond to helpdesk enquiries via email, telephone and Microsoft Teams.
• Coordinate maintenance requests and liaise with contractors and suppliers.
• Maintain records, spreadsheets, logs and administrative systems.
• Order office supplies, stationery and equipment.
• Support new joiner and leaver processes.
• Create purchase orders, process invoices and manage expense administration.
• Assist with internal communications and office updates.
• Conduct regular office checks to ensure facilities areas remain clean, stocked and presentable.
• Support health and safety procedures and workplace compliance requirements.
• Assist with office projects, events and wider business initiatives.

Skills

Organisational skills

Communication

Stakeholder management

Proactive problem solving

Attention to detail

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

A leading law firm is seeking a highly organised and proactive Administrative Assistant to support the smooth day-to-day operation of its London office. This is an excellent opportunity to join a professional services environment where no two days are the same and where you will play a key role in delivering an excellent workplace experience for employees and visitors.

The Role

As an Administrative Assistant, you will provide essential support across office operations, administration, supplier coordination and internal service delivery. Working closely with colleagues and external providers, you will help ensure the office runs efficiently and that employees receive a high standard of support.

Key Responsibilities

• Manage and respond to helpdesk enquiries via email, telephone and Microsoft Teams.
• Coordinate maintenance requests and liaise with contractors and suppliers.
• Maintain records, spreadsheets, logs and administrative systems.
• Order office supplies, stationery and equipment.
• Support new joiner and leaver processes.
• Create purchase orders, process invoices and manage expense administration.
• Assist with internal communications and office updates.
• Conduct regular office checks to ensure facilities areas remain clean, stocked and presentable.
• Support health and safety procedures and workplace compliance requirements.
• Assist with office projects, events and wider business initiatives.

About You

• Previous experience in an Administrative Assistant, Office Assistant, Team Assistant or similar support role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• High attention to detail and a proactive approach to problem solving.
• Good knowledge of Microsoft Word, Excel and PowerPoint.
• Experience working within a professional services environment is advantageous.

What’s on Offer?

• Opportunity to join a respected law firm.
• Varied and fast-paced administrative position.
• Exposure to multiple areas of the business.
• Collaborative and supportive working environment.
• Genuine opportunity to develop your career within professional services.