Legal Operations Assistant

Oculus Legal Group; Greater London; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Opportunity for development

Broad exposure across operations and projects

Varied work environment

Job summary

A London-based law firm is looking for an Operations Assistant to support the Operations Manager across multiple office locations. This newly created role focuses on operational coordination and consistent processes. Applicants should have 1-3 years in a relevant administrative or operations role, excellent organisational skills, and strong communication abilities. This position offers a chance to develop professionally within a varied environment, contributing to impactful projects and internal operations.

Qualifications

• 1-3 years’ experience in an administrative, operations, or office support role.
• Highly organised with strong attention to detail.
• Able to manage multiple tasks across different locations.

Responsibilities

• Supporting day-to-day operations across multiple office locations.
• Assisting in maintaining consistent office standards and procedures.
• Coordinating office maintenance issues and liaising with internal teams.
• Supporting office resourcing, supplies, and ordering processes.
• Maintaining supplier records and assisting with procurement.
• Tracking office-related spend and follow-ups.
• Assisting with onboarding and offboarding processes.
• Maintaining internal systems and asset registers.
• Supporting internal projects and firm-wide initiatives.

Skills

Organisation

Attention to detail

Communication

Stakeholder coordination

Proactivity

Tools

Excel

Job description

A London-based law firm is seeking an Operations Assistant to join the business in a newly created role, supporting the Operations Manager in the day-to-day running of the firm across multiple office locations.

This is a varied position focused on operational coordination, process support, and ensuring consistency across offices.

The Role

You’ll play a key role in supporting the smooth running of the firm’s offices and internal operations.

Key Responsibilities

• Supporting day-to-day operations across multiple office locations, working closely with reception and administration teams
• Assisting in maintaining consistent office standards, processes, and procedures
• Coordinating office maintenance issues and liaising with internal teams and external service providers
• Supporting office resourcing, supplies, and ordering processes
• Maintaining supplier records and assisting with procurement and renewals
• Supporting basic financial administration, including tracking office-related spend and follow-ups
• Assisting with onboarding and offboarding processes, including equipment and system access
• Maintaining internal systems and asset registers
• Supporting internal projects, events, and firm-wide initiatives

About You

• 1–3 years’ experience in an administrative, operations, or office support role
• Highly organised with strong attention to detail
• Able to manage multiple tasks across different locations
• Strong communication and stakeholder coordination skills
• Comfortable working with systems and data (e.g. Excel and internal platforms)
• Proactive with the ability to take ownership of tasks

Why Apply?

• Brand new role with scope to develop and make an impact
• Broad exposure across operations, systems, and projects
• Opportunity to work closely with the Operations Manager
• Multi-site environment offering variety and responsibility

Apply now or message me directly for more information.