Administrative Assistant

fs talent; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading investment advisory firm is seeking a Transactions Assistant for maternity cover. This office-based role involves supporting the transactions and investment team with administrative tasks, diary management, and documentation. Ideal candidates will have strong organisational skills and attention to detail, along with experience in a similar role, preferably in real estate or financial services. The company offers a collaborative work environment and competitive salary.

Benefits

Collaborative work culture

Exposure to high-value transactions

Supportive colleagues

Competitive salary and benefits package

Qualifications

• Prior experience in an administrative or team assistant role, preferably in real estate.
• Strong organisational skills with the ability to prioritise tasks effectively.

Responsibilities

• Provide administrative support to senior members of the transactions and investment team.
• Manage complex diaries and coordinate both internal and external meetings.
• Prepare agendas and take accurate minutes during key meetings.

Skills

Organisational Skills

Communication

Attention to Detail

Tools

Microsoft Office

Job description

Job Title: Transactions Assistant (Maternity Cover)

Location: London, United Kingdom

Sector: PE/Real Estate

Working Pattern: Office-based, 5 days a week

Hours: 9:00am – 6:00pm

About the Company

This is an exciting opportunity to join a leading investment advisory firm specialising in real estate assets that support positive environmental and social outcomes. The organisation manages a significant portfolio of assets across the UK and Europe and is committed to generating sustainable financial returns while addressing long-term societal challenges.

The company operates at the intersection of financial services and impact investing, with a strong focus on sectors such as housing, healthcare, education, and ESG-driven initiatives. It offers a collaborative and forward-thinking environment where employees are empowered to grow professionally and contribute to meaningful work.

Role Overview

The Transactions Assistant will support senior members of the transactions and investment team. This is a hands-on administrative role that requires excellent organisational skills, a strong attention to detail, and the ability to manage multiple priorities in a dynamic and fast-paced setting.

Key Responsibilities

• Provide administrative support to senior members of the transactions and investment team.
• Manage complex diaries and coordinate both internal and external meetings.
• Organise business travel, accommodation, and itineraries.
• Prepare agendas and take accurate minutes during key meetings.
• Maintain well-organised filing systems and ensure transaction documentation is kept up to date.
• Liaise with internal departments (e.g., Finance, Asset Management, Investor Relations, European offices) and external stakeholders.
• Assist with presentation preparation, reporting packs, and administrative project work as needed.

Key Requirements

• Prior experience in an administrative or team assistant role, preferably in real estate, investment management, or financial services.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Confident communicator with a professional manner when engaging with senior stakeholders.
• Exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Discreet, dependable, and proactive with a team-oriented mindset.

What’s Offered

• A collaborative and professional work culture.
• Exposure to high-value transactions within a respected investment team.
• Supportive colleagues and hands-on involvement in impactful projects.
• Competitive pro-rata salary and benefits package.