Administrative Assistant

NHS Scotland; Forfar; On-site; GBP 20,000 - 25,000; Full time

Job summary

NHS Scotland is seeking an Administrative Assistant to join the Child Health Administrative team. This role supports screening and immunisation programmes across Tayside, requiring excellent communication skills, attention to detail, and relevant experience. Applicants will handle records, manage data, and engage with various stakeholders, contributing to children's health across the region.

Qualifications

• Experience in healthcare settings is essential.
• Proficient with electronic patient records and data management.

Responsibilities

• Provide comprehensive admin support to the Child Health Administrative team.
• Handle telephone enquiries and manage consent forms.
• Travel to schools to support the Immunisation Team.

Skills

Communication skills

Attention to detail

Education

Experience with national child health systems

Good typing skills

Knowledge of IT packages

Job description

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Due to staff retirement we are seeking an Administrative Assistant to support the Child Health Administrative team. The post holder will provide comprehensive admin support in relation to screening and immunisation programmes for children across Tayside. This will include dealing with telephone enquiries, data input into the national system, handling and filing of records, preparing and collating consent forms and travelling to schools across Tayside to support the Immunisation Team. The scope and range of duties are detailed within the job description.

The successful applicant will have a pleasant and helpful manner with good communication skills and work well as part of a team. Previous experience of national child health systems, electronic patient records, attention to detail, good typing skills and knowledge of IT packages is essential.

You will be required to achieve the mandatory Induction standards for Healthcare Support Workers in Scotland and to comply with the Code of Conduct throughout your employment. Information on the Healthcare Support Worker Regulations can be found on NHS Tayside microsite on Staffnet>Our Websites>Healthcare Support Workers

Informal enquiries to: Lynne Robertson ([e-mail]) or

Fiona Robertson ([e-mail])

Hours of work are: 37hrs per week

Please note: This post does not meet Home Office Guidelines for Sponsorship/Skilled Worker Visa.

Short-listed applicants will be contacted by email. Please check your emails regularly including your junk/spam folder.

Additional Information For Candidates

• You should apply for this post by completing the application process on Jobtrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.
• For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will need to enable you to attend the interview.
• Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
• Please check your e-mail regularly (including junk folders) and your Jobtrain account for updates
• Please contact Jobtrain Candidate Support Hub https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments
• Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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