Administration Assistant

Thorntons Law LLP; Dundee; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

Join Thorntons Law as an Administration Assistant within the Document Management team in Dundee. In this pivotal role, you will ensure the efficient organization of legal documents, providing essential administrative support and maintaining confidentiality at all times. With a strong focus on team collaboration and continuous learning, this position offers a competitive salary and numerous benefits including hybrid working, professional development opportunities, and a commitment to diversity and inclusion.

Benefits

39 Days Annual Leave

Contributory Pension Scheme

Private Medical Insurance

Critical Illness Cover

Income Protection Cover

Group Life Assurance

Gym Discounts

Retail Discounts

24-hour Wellbeing Support

Qualifications

• An eye for detail and commitment to accuracy.
• Brilliant organizational and time management skills.
• Strong communication skills, both written and verbal.

Responsibilities

• Managing, sorting, and processing legal documents.
• Delivering administrative support to colleagues.
• Maintaining physical filing systems and ensuring compliance.

Skills

Attention to Detail

Organizational Skills

Time Management

Communication Skills

Team-Oriented Mindset

Willingness to Learn

Job description

Administration Assistant

Document Management Services

Full Time - Dundee

At Thorntons Law, every moment matters. Join our Document Management team as an Administration Assistant and you’ll feel inspired. You’ll feel connected. You’ll feel like you belong. And it all begins from the moment you join us.

That’s because we’ve created a different kind of law firm. Here, you’ll build relationships with clients and colleagues that really last. You’ll help shape what happens now, and what comes next.

And we’ll support and encourage you to be the best you can be.

This is what life at Thorntons is all about. And this is your moment to be part of it.

About the role

In this role, you’ll be part of the Document Management Services team, ensuring the efficient management and organisation of legal documents and records. You will be responsible for various tasks related to document processing, filling, retrieval and archiving. Are you organised, detail-driven, and passionate about keeping things running like clockwork?

It’s about:

• Administrative Support – delivering excellent administration support to colleagues and the wider firm to ensure all tasks are completed and run smoothly.
• Documentation Management – managing, sorting and processing incoming documents including correspondence, principal documents, title deeds, wills, contracts and other legal materials and inputting them into the firms electronic document management system accurately and efficiently.
• Legal Support – Assist lawyers, paralegals and other staff in retrieving and accessing documents, following established procedures and protocols.
• File Administration – maintain physical filing systems, ensuring that documents are filed and organised according to the firm’s filling standards and retention policies.
• Confidentiality management – adhering to data protection policies when handling sensitive or confidential information, ensuring compliance with regulatory requirements and ethical standards.

What you’ll need

We’re looking for:

• An eye for detail and a commitment to accuracy when working with documents and data.
• Brilliant organisational and time management skills, with the ability to prioritise and juggle tasks in a busy, fast-moving environment.
• Strong communication skills—both written and verbal—along with a confident, approachable, and professional attitude when engaging with colleagues and clients.
• A positive, team-oriented mindset and the flexibility to support others and step in where needed.
• A willingness to learn—you're open to learning new tools and processes and developing your skills in legal document management.

What we offer

We offer much more than just a competitive salary, and we’re committed to looking after our people in every way. Here’s just some of the benefits available:

Benefits

· 39 Days Annual Leave (includes 5 fixed public holidays)

· Contributory Pension Scheme with salary exchange

· Private Medical Insurance

· Critical Illness Cover

· Income Protection Cover

· Group Life Assurance

· Exceptional maternity, paternity, partner and adoption leave packages

· Assisted Conception & IVF Leave

· Health care cash plan to support everyday health expenses

· 24-hour wellbeing support

· Free Legal fees for moving home and life planning

· Cycle to Work Scheme

· Gym Discounts

· Retail Discounts

· Hybrid Working

Professional development

Access to a wide range of opportunities to build your expertise and advance your career, through courses, specialist accreditations, training, or business skills development.

Belonging

At Thorntons, we embrace diversity and are committed to creating a welcoming and inclusive workplace where everyone can thrive.

As a Disability Confident employer, we want to ensure that everyone has a positive experience when applying to join us. If you have a disability or are neurodivergent and need any adjustments during the recruitment process, just let us know — we’ll do everything we can to support you.

We work flexibly to meet the needs of our clients and our people. While not every role is the same, most offer a hybrid working pattern. We’ll work with you to agree the right arrangement that supports you, the role, and our clients.

Make the moment matter

If you’re looking for a career with a different kind of law firm, this is the moment to find out more - and apply.

Choosing the right company is about more than just the work—it’s about the people, the culture, and the opportunities to grow. At Thorntons Law, we’ve built something different. We’re one of Scotland’s largest and most respected full-service legal firms, but more importantly, we’re a firm that invests in you—your development, your ambitions, and your future.

All you need to do is apply by 4th June and we’ll be in touch.