Administrative Assistant

NHS Tayside; Dundee; On-site; GBP 22,000 - 28,000; Full time

Job summary

NHS Tayside is seeking an experienced Administrative Assistant to provide essential support to the Health Improvement Service. The role involves organizing meetings, maintaining public-facing websites, and ensuring efficient administrative operations. Applicants should have relevant qualifications and experience, particularly in an NHS environment. This full-time position offers a chance to contribute positively to public health initiatives in Dundee.

Qualifications

• Educated to HNC/HND level or equivalent with relevant administrative experience.
• Experience in NHS or similar working environment.

Responsibilities

• Provide comprehensive administrative support to the Health Improvement Service.
• Arrange meetings/events, compile and distribute agenda and papers.

Skills

IT knowledge

minute taking skills

Education

HNC/HND level

Tools

Word

PowerPoint

Excel

Job description

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We wish to appoint an experienced administrator to provide a comprehensive and efficient administrative support to the Health Improvement Service in Public Health.

Duties will include arranging meetings/events, compiling and distributing agenda and papers and recording and preparing minutes, maintaining public facing websites, supporting with updating internal systems and other associated duties. The post holder will also be responsible for coordination and administration of training courses delivered by the Health Improvement Team.

The applicant must demonstrate the ability to work proactively, to manage their own workload and to exercise judgment when dealing with senior managers, clinicians, staff and external contacts.

Applicants should be educated to HNC/HND level or equivalent with relevant administrative/ secretarial experience preferably in an NHS setting, or have significant relevant administrative/secretarial experience in the NHS or similar working environment.

The post holder must have minute taking skills and experience, and IT knowledge, with specific experience in the use of Word, PowerPoint and Excel software packages.

You will be required to achieve the mandatory Induction standards for Healthcare Support Workers in Scotland and to comply with the Code of Conduct throughout your employment.

Informal enquiries to Mark Clapperton, Service Support Manager, Tel: - 01382 660111

Ext: - 58880, or email [e-mail] .

Hours of work are up to 37.0 hours per week. We require the post holder to provide comprehensive secretarial and administrative support five days a week Monday Friday 0900-1700; flexi-time is offered.

Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder

Additional Information For Candidates

• You should apply for this post by completing the application process on Jobtrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.
• For help to complete an application on Job Train please follow this link:
• To view our accessibility statement, please follow this link:
• If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will need to enable you to attend the interview.
• Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
• Please check your e-mail regularly (including junk folders) and your Jobtrain account for updates
• Please contact Jobtrain Candidate Support Hub for advice and support with any system issues
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments
  
  

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at NHS Tayside by 2x

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