Administrative Assistant

NHS Scotland; Dundee; On-site; GBP 22,000 - 28,000; Full time

Job summary

NHS Scotland is seeking an experienced Administrative Assistant to support the Health Improvement Service in Public Health. The role involves arranging meetings, maintaining websites, and coordinating training. Ideal candidates will have relevant experience and strong IT skills.

Qualifications

• Experience in an NHS or similar environment preferred.
• Must have minute-taking skills and IT knowledge.

Responsibilities

• Provide comprehensive administrative support to the Health Improvement Service.
• Coordinate and administer training courses.

Skills

Proactive Work Ability

Workload Management

Judgment

Education

HNC/HND Level

Tools

Word

PowerPoint

Excel

Job description

Join to apply for the Administrative Assistant role at NHS Scotland.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We wish to appoint an experienced administrator to provide comprehensive and efficient administrative support to the Health Improvement Service in Public Health.

1. Duties will include:
2. Arranging meetings/events, compiling and distributing agendas and papers, recording and preparing minutes, maintaining public-facing websites, supporting internal systems updates, and other related duties.
3. The post holder will also coordinate and administer training courses delivered by the Health Improvement Team.
4. The applicant must demonstrate proactive work ability, workload management, and judgment when dealing with senior managers, clinicians, staff, and external contacts.
5. Applicants should be educated to HNC/HND level or equivalent with relevant administrative/secretarial experience, preferably in an NHS setting, or possess significant relevant experience in an NHS or similar environment.
6. The post holder must have minute-taking skills, experience, and IT knowledge, specifically in Word, PowerPoint, and Excel.
7. You will be required to achieve the mandatory Induction standards for Healthcare Support Workers in Scotland and adhere to the Code of Conduct throughout employment.
8. For informal enquiries, contact Mark Clapperton, Service Support Manager, at 01382 660111, Ext: 58880, or via email at [e-mail].
9. Hours of work are up to 37 hours per week, supporting secretarial and administrative duties Monday to Friday, 0900-1700, with flexi-time options.
10. Short-listed applicants will be contacted by email. Please check your email regularly, including junk/spam folders.

Additional Information for Candidates

• Apply through the Jobtrain platform; do not upload a CV as it will not be used for shortlisting.
• Application deadline is midnight on the specified closing date.
• For application assistance, visit: https://www.careers.nhs.scot/how-to-apply/application-process/.
• View the accessibility statement here: https://www.eess.nhs.scot/jobtrain-accessibility-statement/.
• If participating in the Job Interview Guarantee Scheme, contact the Hiring Manager for special requirements.
• Ensure your email address is accurate for correspondence.
• Check your email and Jobtrain account regularly for updates.
• Support for system issues is available at: https://jobseekersupport.jobtrain.co.uk/support/home.
• Use browsers like Google Chrome or Microsoft Edge for best experience.
• After submitting your application, amendments cannot be made.