administrative assistant

Osborne Clarke; City Of London; On-site; GBP 23,000 - 30,000; Full time

Job summary

A leading international legal practice is seeking an Administrative Assistant for its Plots conveyancing team in Bristol. The successful candidate will process home sale reservations, maintain documentation, and provide support to the conveyancers. This role requires strong organisational skills, attention to detail, and proficiency in Microsoft Office. Ideal for someone who thrives in a fast-paced environment and enjoys teamwork.

Qualifications

• Proven ability to prioritise work to meet deadlines and KPIs.
• Ability to spot errors effectively.
• Capacity to learn new systems quickly.

Responsibilities

• Process new home sale reservations and ensure accurate documentation.
• Maintain matter documentation and manage group inbox workstreams.

Skills

Highly organised

High attention to detail

Ability to work under pressure

Excellent IT skills

Excellent written communication skills

Excellent verbal communication skills

Excellent team player

Proactive approach

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Assistant – Plots Team

Osborne Clarke is an international legal practice with over 330 Partners in 26 locations. We are looking for an organised individual with excellent attention to detail to support the Plots conveyancing team, based in our Bristol office.

Key Responsibilities

• Process all new home sale reservations received from house builder clients, following workflow and instructions from the admin team leader.
• Ensure sale reservation forms are processed correctly and efficiently through our case management system, meeting strict KPI deadlines.
• Create and send initial letters, sale contracts and accompanying documentation.
• Liaise with client sales teams regarding reservation forms, as required.
• Provide administrative support to the conveyancing team according to operational demands.
• Deal with enquiries from clients, buyers' solicitors and colleagues, ensuring effective and accurate transfer of information.
• Maintain matter documentation in both hard copy and electronic files, amending and formatting documentation as necessary to ensure information is correct.
• Contribute to and action group inbox workstreams, organising workload to meet deadlines and complete all tasks.

Key Skills

1. Highly organised and able to prioritise work to meet deadlines and KPIs.
2. High attention to detail with the ability to spot errors.
3. Ability to work under pressure in a fast‑paced environment.
4. Excellent IT skills (Microsoft Word, Excel, Outlook) and the ability to learn new systems quickly.
5. Excellent written and verbal communication skills.
6. Excellent team player with flexibility to work on a wide range of tasks.
7. Proactive approach to workload, with the ability to work with minimum supervision.

About the Team

The Plots team sits within Real Estate and works closely with other areas of the business. The team is based in Bristol and Reading and consists of 18 conveyancers and 7 administrative assistants. Our clients are some of the UK's leading housebuilders, including Barratt Redrow, Bloor and Vistry.