Administrative Assistant

Yolk Recruitment; Blaina; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

25 days' annual leave

Defined contribution pension

Free on-site parking

Employee Assistance Programme

Occupational Sick Pay

Employee discount scheme

Job summary

A South Wales-based social housing provider is seeking an Administration Assistant to support the Health, Safety & Compliance team. You will manage records, data and communications with residents, contractors and internal teams, ensuring compliance information is accurate and actions are followed up.

Travel is required. The role requires strong IT skills, accuracy, and the ability to manage competing priorities and deadlines.

Qualifications

• Previous experience in a busy administrative role with strong data-entry skills.
• Comfortable working with IT systems, including Word and Excel; accuracy is essential.

Responsibilities

• Maintain accurate records across repairs and compliance systems.
• Enter, check and update compliance data and documentation.
• Liaise with residents to arrange appointments and respond to inquiries.
• Communicate with contractors and colleagues to ensure timely actions.
• Support compliance activities across gas, electrical, fire, asbestos, lifts and workplace safety.
• Raise purchase orders and assist with invoice processing.
• Maintain audit trails with supporting evidence and documentation.
• Provide general admin, filing and meeting support.

Skills

Data entry

Attention to detail

Time management

Communication

Tools

Microsoft Word

Microsoft Excel

Job description

I'm working with a well-established social housing provider in South Wales who is looking to appoint an organised and personable Administration Assistant to support their Health, Safety & Compliance team.

This is a varied role combining administration, accurate data management and regular communication with residents, contractors and internal teams. You'll play an important part in making sure compliance information is accurate, actions are followed up and residents receive a helpful and responsive service.

What you'll be doing:

• Maintaining accurate records across repairs and compliance systems
• Entering, checking and updating compliance data and documentation
• Liaising with residents to arrange appointments and respond to general enquiries
• Communicating with contractors and colleagues to ensure actions are completed on time
• Supporting compliance activity across areas including gas, electrical, fire, asbestos, lifts and workplace safety
• Raising purchase orders and assisting with invoice processing
• Maintaining clear audit trails, including supporting evidence and documentation
• Providing general administration, filing and meeting support for the wider team

What we're looking for:

You’ll ideally have previous experience within a busy administrative role and be confident working with IT systems, including Microsoft Word and Excel. Accuracy is particularly important, so you’ll need strong data-entry skills, good attention to detail and the ability to manage competing priorities and deadlines.

You’ll also be comfortable dealing directly with residents and contractors, with clear written and verbal communication skills. Previous experience within housing, property services, repairs, compliance or health and safety would be useful, although not essential.

You’ll need to be able to travel as part of the role.

Benefits include:

• 25 days' annual leave plus 8 bank holidays
• Defined contribution pension scheme
• Free on-site parking
• Employee Assistance Programme
• Occupational Sick Pay
• Employee discount scheme