Administration Support Officer

NHS Confederation; Cardiff; Hybrid; GBP 25,000 - 30,000; Part time

Job summary

A healthcare organization in Cardiff is seeking an Administration Support Officer to manage the director's diary, prepare meeting materials, and provide crucial administrative support. The ideal candidate will possess excellent organisational and communication skills, with a proven track record in administration. This role offers a flexible work environment and substantial benefits, including 30 days of annual leave and wellness programs.

Benefits

Employee assistance (counselling)

Cycle to work scheme

30 days holiday

Flexi time

Season ticket loan

Qualifications

• Proven track record in providing administration support.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively.

Responsibilities

• Manage the director's diary.
• Prepare meeting materials and agendas.
• Be the first point of contact for enquiries.
• Support events and finance processes.
• Contribute to website and marketing content.

Skills

Administration support

Relationship building

Communication skills

Organisational skills

Attention to detail

Job description

Are you experienced in providing administration support and liaising with senior leaders The Welsh NHS Confederation are recruiting an Administration Support Officer to play a key role in supporting the Director and the wider team.

This is your chance to be at the heart of an organisation that drives positive change across the NHS in Wales. If youre organised confident and ready to make an impact wed love to hear from you!

What you'll do

As our Administration Support Officer youll be the organisational powerhouse behind the team.

You will be :

• Responsible for managing the directors diary
• Preparing key meeting materials alongside co-ordinating agendas and meeting minutes
• The first point of contact for external enquiries
• Supporting the delivery and promotion of events
• Supporting finance processes
• Contributing to our website and marketing content
• Collaborating with colleagues across the NHS Confederation in Wales London Leeds and Northern Ireland.

What were looking for

• Experience : Proven track record in providing administration support and excellent attention to detail.
• Relationship Building : Ability to build and maintain effective relationships with colleagues and stakeholders at all levels both internally and externally across a range of organisations.
• Communication Skills : Strong written and verbal communication skills with the ability to engage confidently and effectively with senior stakeholders
• Organisational Skills : Highly organised with the ability to work independently and collaboratively within a team environment.

How to apply

Please download the job description found at the end of this page and click apply to complete the application form.

Please note we do not accept CVs you will only be asked for your CV if you are shortlisted for interview.

For an informal discussion about the post and the Welsh NHS Confederation before applying please contact Nesta Lloyd-Jones at or on .

Ready to make a difference Apply now and join us in shaping the future of healthcare in Wales!

Application deadline : 27th October 2025

Interview date : 12th November 2025

About us

The NHS Confederation is the membership organisation that brings together supports and speaks for the whole healthcare system in England Wales and Northern Ireland.

The NHS Confederation is committed to promoting a diverse and inclusive environment for our staff. A place where we can all be ourselves and succeed on merit. We offer a range of inclusive employment policies including family friendly policies and flexible working and we have range of channels to support staff from different backgrounds including our staff networks and a staff forum.

The NHS Confederation is committed to being a flexible employer. We understand the value and benefit to our employees being able to work flexibly and our agile working principles are designed to empower our people to work with optimal flexibility and minimal constraints to support a work life balance and take care of employee health and wellbeing.

You will receive an excellent benefits package including 30 days annual leave (plus bank holidays) pension scheme cycle to work scheme salary sacrifice schemes and travel season ticket loans.

Benefits

• Employee assistant (counselling)
• Cycle to work scheme
• Mindful employer plus
• Occupational health
• 30 days holiday
• Flexi time
• Season ticket loan
• Eye tests / flu jabs

Required Experience :

Unclear Seniority

Key Skills

Administrative Functions,office supplies,Personnel Matters,Records Management,Office Procedures,Space Management,Daily Operations,Administrative Policies,Personnel Management,Administrative Services,Interpersonal skills,Telephone Calls,Travel Arrangements,Administrative Procedures,Word Processing

Employment Type : Temp

Experience : years

Vacancy : 1