Administration Support Officer

NHS Scotland; Ayr; On-site; GBP 22,000 - 26,000; Full time

Job summary

NHS Ayrshire and Arran is looking for an Administration Support Officer at University Hospital Ayr to provide a comprehensive administrative service to the Estates department. Candidates should possess a SVQ Level III in Business Administration and have strong organizational and communication skills. This full-time role requires a car licence and offers a chance to work within a supportive team focused on delivering high-quality healthcare services.

Qualifications

• Educated to SVQ Level III/ECDL in Business Administration or equivalent experience.
• Previous experience in diary management and arranging meetings is advantageous.
• Calm nature and ability to work on own initiative desirable.

Responsibilities

• Provide a professional secretarial/administrative service to the Estates department.
• Ensure effective communication and correspondence for the department.
• Flexibly meet service demands.

Skills

Organization

Communication

Numeracy

Audio and keyboard skills

Education

SVQ Level III in Business/Office Administration

Tools

Microsoft Office

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An exciting opportunity has arisen for a Administration Support Officer based at University Hospital Ayr.

What you will do:

To provide a dedicated, professional and comprehensive secretarial / administrative service to the Estates department. The post holder will be instrumental in ensuring the flow of communication, information and correspondence projecting a positive, professional image for the Department. You should be able to work flexibly in order to meet service demands.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

• Candidates should be educated to SVQ Level III/ECDL in Business/Office Administration or equivalent experience in business administration is essential, along with a working knowledge of Microsoft Office packages.
• You will possess excellent skills in organisation, numeracy, audio and keyboard.
• Previous experience in diary management, arranging meetings, taking action notes/minutes as necessary, distribution of papers etc. would also be advantageous.
• A level of understanding, a calm nature, excellent communication skills and the ability to work as a member of a team or on your own initiative is desirable.

For further information on the requirements for the role please click the link below to view the person specification

Hours:

37 hours per week

Driving Licence/Car Ownership:

A car licence/car ownership is essential to this role.

Informal enquiries to Ms Karen Rowe 01563 827026 or email [e-mail]

ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

ADDITIONAL INFORMATION FOR ALL CANDIDATES

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.