Administration & Reception Assistant

Teaching Vacancies; Farnborough; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Local Government Pension Scheme

Lifestyle discounts

Wellbeing service

Job summary

Cove School in Farnborough is seeking an Administration & Reception Assistant to join the busy school office. You will be one of the first points of contact for visitors, parents and pupils, delivering a professional and welcoming reception while providing administrative support across the school.

You will handle calls, assist with events such as Parents’ Evening, manage daily admin, and help communicate with families.

Qualifications

• Excellent communication and interpersonal skills.
• Professional and welcoming reception experience preferred.
• Good ICT skills and ability to learn new systems.
• Ability to manage multiple tasks in a busy school environment.
• Commitment to safeguarding and child welfare.

Responsibilities

• Greet and assist visitors, parents, pupils and contractors in a professional and helpful manner.
• Answer incoming calls, handle general enquiries and direct queries to the appropriate member of staff.
• Provide effective administrative support to the whole school team.
• Support with the organisation and administration of school events such as Parents’ Evening.
• Assist in the provision of clear communications from the school to parents and carers.
• Undertake photocopying, laminating and document preparation (this could include class resources, assessments, revision materials and event documentation).
• Maintain reprographics equipment and ordering related supplies such as paper.

Skills

Customer service

Communication skills

ICT skills

Teamwork

Tools

Microsoft Office

Job description

What skills and experience we're looking for

We are seeking a friendly and proactive Administration & Reception Assistant to join our team at Cove School. As a key member of the school office, you will be one of the first points of contact for visitors, parents, carers and pupils. You will provide a professional and welcoming reception service while also delivering administrative support to colleagues across the school.

This is a varied and rewarding role, ideal for someone who enjoys working with people and is able to manage a range of tasks in a busy school environment.

We are looking to appoint a colleague who will:

• Greet and assist visitors, parents, pupils and contractors in a professional and helpful manner
• Answer incoming calls, handle general enquiries and direct queries to the appropriate member of staff
• Provide effective administrative support to the whole school team
• Support with the organisation and administration of school events such as Parents’ Evening
• Assist in the provision of clear communications from the school to parents and carers
• Undertake photocopying, laminating and document preparation (this could include class resources, assessments, revision materials and event documentation)
• Maintain reprographics equipment and ordering related supplies such as paper

The successful candidate will:

• Be confident working collaboratively with a range of teams and staff
• Have excellent written and verbal communication skills and a high standard of literacy
• Have a strong attention to detail and good ICT skills with the ability to learn and use new systems effectively
• Be a supportive team player who is willing to assist colleagues when needed
• Be able to remain calm and professional when working in a busy and sometimes demanding environment
• Be highly organised and able to plan and manage their own workload
• Actively safeguard and promote the welfare of all children
• Adhere to all school policies and procedures and safeguarding requirements

What the school offers its staff

• To be part of a school which has a real ‘team approach’ where you will be valued and supported
• Enrolment to the Local Government Pension Scheme
• Lifestyle discounts through our employee ‘Lifestyle Savings Platform'
• Access to free staff wellbeing service via our provider ‘HA Wisdom Wellbeing’

Commitment to safeguarding

Cove School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an Enhanced Disclosure and Barring Check as well as other relevant pre-employment checks.