Administration Officer

Brook Street; Winchester; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Administration Officer to support their Medical Practice in Winchester. This full-time role offers a chance to contribute to vital administrative functions within the healthcare sector. You will be responsible for managing clinical diaries, handling correspondence, and ensuring smooth operations across multiple clinics. The ideal candidate will possess strong administrative skills, proficiency in Microsoft Office, and a keen eye for detail. Join a team that values communication and collaboration while making a meaningful impact in the public sector.

Qualifications

• At least 12 months of strong administrative experience.
• Proficient in Microsoft Office, including SharePoint.

Responsibilities

• Support multiple clinics by answering phones and managing appointments.
• Collate and analyze complex confidential medical data.

Skills

Administrative Experience

Microsoft Office

Communication Skills

Detail-Oriented

Team Player

Tools

MOD Patient Record System (DMICP)

SharePoint

Job description

Our public sector client based in Winchester is looking for an Administration Officer to support their Medical Practice. This is a temporary assignment with the possibility of extension. The role is full-time, 37 hours per week, working Monday to Friday, paying £14.19 per hour.

The successful candidate will be responsible for all administrative requirements of the practice, including supporting multiple clinics by answering phones, making appointments, managing shared inboxes, and responding to correspondence.

Additional responsibilities include managing clinical diaries and clinics, booking medical documents, handling post, and managing emails.

Specific tasks include:

1. Dealing with patients and using the MOD Patient record system (DMICP), with training provided.
2. Collating and analyzing complex confidential medical data and submitting results to senior staff.
3. Overseeing administrative procedures within the medical centre.
4. Acting as a liaison with internal and external sources.
5. Preparing routine correspondence.
6. Completing Caldicott training due to the sensitive nature of medical information.

The ideal candidate will have at least 12 months of strong administrative experience, be willing to learn new systems, proficient in Microsoft Office including SharePoint, detail-oriented, articulate, an excellent communicator, and a team player.

This role requires a clear DBS check and three years of references.

If you believe you have the experience and skills for this role, please apply as soon as possible. Due to high application volume, responses to all applications may not be possible.

Brook Street supports the Armed Forces Covenant and guarantees interviews for veterans or spouses/partners of military personnel who meet the essential criteria.

As a Disability Confident Leader and holder of the Gold Award from the Defence Employer Recognition Scheme, Brook Street offers guaranteed interviews to eligible candidates through the Public Sector Resourcing Framework.

If you identify as a candidate with a disability or as a veteran/spouse/partner of military personnel and meet the criteria, please contact us via the Brook Street website to register your interest.

In cases of high volume of military candidates meeting all criteria, the best candidates from this group will be interviewed.