Contracts Administration Manager

Abbott; Maidenhead; On-site; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Contracts Administration Manager to join their Diabetes Care team. This role is pivotal in managing contract paperwork and tender submissions, ensuring high standards and timely delivery. As part of a forward-thinking healthcare company, you'll contribute to innovative solutions that improve lives. With a focus on detail and effective communication, you'll work closely with various stakeholders to drive success in securing contracts. This position offers a fantastic opportunity to grow in a dynamic environment while making a meaningful impact in healthcare.

Benefits

Competitive salaries

Defined contribution pension scheme

Private healthcare

Life assurance

Flexible benefits scheme

Qualifications

• Degree level or equivalent qualification required.
• Experience in contracts and tendering is essential.
• Strong attention to detail and ability to produce high-quality work.

Responsibilities

• Manage POC contractual paperwork and oversee tender submissions.
• Prepare and maintain contractual paperwork for commercial contracts.
• Ensure timely submission of tenders and maintain contracts admin database.

Skills

Contract Management

Tendering

Project Management

Attention to Detail

Interpersonal Skills

Communication Skills

Organizational Skills

Education

Degree level or equivalent qualification

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

SAP systems

Job description

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About Abbott
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

The Opportunity

We are seeking a dedicated and detail-oriented Contract Manager to join the Abbott Diabetes Care team. Our focus is on helping people with diabetes manage their health through life-changing products that provide accurate data for better-informed decisions. We are revolutionising the way people monitor their glucose levels with our innovative sensing technology.

In this role, you will provide contract management support related to Integrated Care Board / Health Board activities. You will manage POC contractual paperwork, working closely with the POC team and the POC National Sales Manager on all contract matters, including tender processes, contract preparation, implementation, performance, and maintenance. Additionally, you will manage all tender submissions, ensuring responses are submitted on time and to a high professional standard.

What You’ll Do

1. Provide contract management support to the Market Access team.
2. Manage POC contractual paperwork and all related contract matters.
3. Oversee tender submissions, working with stakeholders across Abbott Diabetes Care UK.
4. Prepare and maintain contractual paperwork for new and existing 3rd party commercial contracts.
5. Ensure suppliers are working to Statements of Work (SOWs) and meeting Key Performance Indicators (KPIs).
6. Prepare and distribute contract/tender reports on a monthly/quarterly basis.
7. Handle incoming tenders, including searching, acknowledging receipt, and communicating documents and deadlines.
8. Complete and submit pre-tender qualification questionnaires.
9. Review tender documents and identify key points and potential concerns.
10. Monitor responses from the sales force and ensure commitments and deadlines are met.
11. Collate and format response documents and ensure timely submission.
12. Provide contractual details to individual accounts as requested.
13. Prepare and submit quotations and provide pre-purchase information on products.
14. Maintain contracts admin database and implement policy guidelines and sign-off procedures.
15. Confirm contract pricing to the Sales Service Department and monitor contractual demand versus obligation.
16. Validate data entered into P&Ls before sending for approval.

Required Qualifications

1. Degree level or equivalent qualification.
2. Experience in contracts and tendering.
3. Experience with public procurement tenders preferred but not essential.
4. Advanced use of email systems, ideally Microsoft Outlook.
5. Advanced use of Microsoft Word, PowerPoint, and Excel.
6. Experience with SAP systems is useful.
7. Ability to plan, organise, and manage complex projects efficiently and effectively.
8. Strong attention to detail and ability to produce high-quality work.
9. Strong interpersonal skills, both written and verbal.
10. Ability to work under pressure and manage conflicting priorities.
11. Highly professional with the ability to communicate and influence at all levels.
12. Ability to work independently and manage own workload and timelines.
13. Positive attitude.

Impact of Position

Accurate and timely tender submissions are critical to the success of the Abbott Diabetes Care business. The tendering process and documentation are complex, requiring attention to detail and effective communication with relevant team members to maximise securing and growing the business.

What We Offer

As you’d expect from a global healthcare company, we offer a fantastic range of benefits including competitive salaries, a superb defined contribution pension scheme, private healthcare, life assurance, and a flexible benefits scheme.

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott, and on Twitter @AbbottNews.