Administration Officer

Opus People Solutions Ltd; Rugby; On-site; GBP 18,000 - 21,000; Full time

Job summary

Opus People Solutions Ltd are recruiting on behalf of Rugby Borough Council to provide clerical and administrative support to the Waste Services Team Manager and the WSU Management Team. The role is office-based at Works Service Unit, Rugby, CV21 1DH, 37 hours per week, paying £13.91 per hour, for 3 months with review for extension.

Responsibilities include frontline administrative support for daily waste operations, reception duties, reporting, timesheets, and compliance documentation, plus

Qualifications

• Frontline administrative support experience.
• Reception duties and visitor management.
• Record keeping for reports and compliance.

Responsibilities

• Provide frontline administrative support for daily waste operations.
• Reception duties, booking visitors and ensuring awareness of depot Health and Safety procedures.
• Supporting the preparation of operational reports, waste volume tracking, and compliance documentation.
• Record accurate and timely crew completion times and allocate assistance where necessary.
• Ensuring all documentation complies with council policies and regulatory requirements.
• Deal with incoming mail via a range of mailboxes/hand-delivered, distributing to relevant teams, attaching response/ times and relevant information.
• Assist with preparation of Managers reports, briefing notes etc for submission, issuing daily paperwork to crews and recording work allocation.
• Preparation of correspondence providing excellent customer service including answering telephone calls, answering email, dealing with queries from crews, the Contact Centre, Councillors, and members of the public.
• Record allocation of stock, stock replenishment and PPE distribution.
• Maintain accurate storing of paperwork according to legal requirements.

Skills

Administrative support

Reception duties

Job description

Administrator

Pay rate: 13.91
Hours: 37 Monday-Friday
Location: Works Service Unit, Newbold Road, Rugby, CV21 1DH- office based
Contract: 3 months with review for extension

Opus People Solutions are recruiting on behalf of Rugby Borough Council To provide clerical and administrative support to the Waste Services Team Manager and the WSU Management Team. The Works Service Unit team looks after Waste and Street Cleansing services for the Council.

Responsibilities will include:

• Providing frontline administrative support for daily waste operations.


• Reception duties, booking in/out visitors and ensuring awareness of depot Health and Safety procedures.


• Supporting the preparation of operational reports, waste volume tracking, and compliance documentation.


• To record accurate and timely crew completion times and allocate assistance where necessary.


• Ensuring all documentation complies with council policies and regulatory requirements.


• To deal with incoming mail via a range of different mailboxes/hand delivered, distributing to relevant teams, attaching response/ times and relevant information.


• To assist with the preparation of Managers reports, briefing notes etc for submission, issuing daily paperwork to crews and recording work allocation.


• Preparation of correspondence providing excellent customer service including answering telephone calls, answering email, dealing with queries from crews, the Contact Centre, Councillors, and members of the public.


• To record allocation of stock, stock replenishment and awareness of excessive distribution including PPE


• To maintain accurate storing of paperwork according to legal requirements.

All offers will be subject to satisfactory compliance screening, including right to work in the UK and references. In addition, due to the nature of the role the appropriate level of criminal record disclosure will be undertaken.