Management and Finance Assistant

Schools’ Choice; Rugby; On-site; GBP 18,000 - 21,000; Full time

Job summary

Rugby Borough Council is seeking a Finance Assistant to provide financial and administrative support to the Works Service Unit. This office-based role in Rugby requires strong Excel skills and involves processing invoices, creating financial reports, and maintaining financial records.

The position is a 3-month temporary contract with a view to extension. The successful candidate will work 8am-4pm, Monday-Friday, on a site in Rugby CV21 1DH.

Qualifications

• Strong knowledge of Excel.
• Experience with financial administration is desirable.
• Proficient in data analysis and reporting.

Responsibilities

• Update relevant systems including Agresso and SharePoint.
• Track, analyse, and process contractor and supplier invoices for the Works Service Unit.
• Create financial reports and extract information for operational management.
• Support data cleansing and year-end reconciliations to optimise income and control costs.
• Handle incoming communications from contractors, suppliers, reps, interviewees and the public.
• Process invoices in line with the Council's Financial Standing Orders.
• Raise and distribute purchase orders and requisition orders for materials, services and equipment.
• Support training records and arrange training courses for the team.

Skills

Excel

Tools

Agresso

SharePoint

Job description

Management and Finance Assistant

Hourly rate: £13.91

Location: Rugby CV21 1DH

Working hours: 8am-4pm Monday-Friday

Opus People Solutions are recruiting on behalf of Rugby Borough Council for a Finance Assistant to provide financial and administrative support to the Works Service Unit and Finance Officer.

This is an office-based role, for a 3-month temporary contract with review for extension.

MAIN RESPONSIBILITIES

• Updating of relevant systems including Agresso, SharePoint
• Track, analyse, and process contractor and supplier invoices for the WorksService Unit ensuring costs are assigned accurately.
• Create financial reports and extract information from various IT systems, to provide data to support the operational management of the service.
• System administration support data cleansing, and Year End reconciliations to optimise income generation and control costs.
• To deal with incoming communications from various sources including contractors, suppliers, reps, interviewees, and members of the public
• To accurately process invoices in an efficient and timely manner in line with the Council's Financial Standing Orders
• To liaise with suppliers regarding invoices requesting credit notes where required and statement reconciliation.
• To raise and distribute purchase orders, requisition orders required for the supply of materials, services, and equipment.
• To be the support or backup of maintaining records of training required and attended. Liaise with internal / external organisations regarding the booking of training courses for the team and finalising payments.
• To be the support and backup for the management of reminder of warranties, licenses, and servicing of equipment.

The successful candidate will have a strong knowledge of excel.

All offers will be subject to satisfactory compliance screening, including right to work in the UK and references.