Administration Officer

Northumberland, Tyne and Wear NHS Foundation Trust; Newcastle upon Tyne; Presencial; GBP 19.000 - 23.000; Tempo integral

Resumo da vaga

Northumberland, Tyne and Wear NHS Foundation Trust is seeking an Administration Officer for Older People’s Services at St Nicholas Hospital, Gosforth, Newcastle upon Tyne. The role supports a busy clinical team, handling referrals, records, typing and diary management, with focus on patient experience and high-quality admin service.

Candidate should have recent administrative experience, excellent communication skills, and proficient use of Microsoft Office. 37.5 hours per week, Monday to Friday.

Qualificações

• Experience in a customer/patient focused environment (face to face and telephone).
• Administrative/Secretarial experience.
• General administrative duties.
• Fast, accurate typing/keyboard skills.
• Typing and formatting letters and reports.
• Minute taking experience.
• Diary Management.
• Ability to be self-directed, motivated and work within a team.
• Ability to adapt to changing tasks at short notice.
• Reliable and punctual.
• Flexibility in the role and willingness to training courses.

Responsabilidades

• Process referrals into the service.
• Maintain an electronic patient record system.
• Maintain spreadsheets and diary schedules.
• Type letters and reports; minute meetings.
• Provide general office support and administrative functions.

Conhecimentos

Customer focus

Administrative experience

Secretarial duties

Typing speed

Minute taking

Diary management

Team player

Adaptability

Professional communication

Ferramentas

Microsoft Office

Descrição da vaga

Applications are invited from suitably qualified and experienced candidates for a full-time Administration Officer to work within Older People’s Services based at St Nicholas Hospital, Gosforth, Newcastle upon Tyne.

This is a very busy service and the post-holder is part of an admin team which supports the multi-disciplinary clinical team. Duties will include processing referrals into the service, maintaining an electronic patient record system, maintaining spreadsheets, diary management, typing clinical letters and reports and minuting meetings as well as other general office duties. A proven high level of organisational and excellent communication skills, both written and verbal, along with extensive experience of Microsoft packages are required.

The post holder must facilitate excellent customer service and be confident in dealing with service users face to face as well as on the telephone and carry out duties as assigned to them by the Administration Team Lead / Administration Manager / Team Manager to ensure a comprehensive, high quality administrative service to the team at all times. Candidates must be adaptable, work well as a team and provide a positive patient experience which are essential skills for the role of Administration Officer.

This is a full-time post 37.5 hours per week Monday to Friday.

Candidates will be responsible for administrative functions and must have demonstrable recent 12 month experience including, but not limited, to the following: (see job description for further information):

• Experience working in a customer / patient focused environment (face to face and telephone)
• Administrative/Secretarial experience
• General administrative duties
• Fast, accurate typing/keyboard skills
• Typing and formatting letters and reports
• Minute taking experience
• Diary Management
• Ability to be self-directed, motivated and be able to contribute positively within a team
• Ability to change tasks at short notice
• Reliable and punctual
• The post holder will be expected to demonstrate flexibility in the role
• The post holder will be able to demonstrate the ability to deal with possible exposure to highly distressing or highly emotional circumstances and will be expected to participate on all relevant training courses appropriate to the role
• You should currently hold the required level of qualifications, as outlined in the Essential Criteria of the Personal Specification. If you do not meet this criteria you will not be shortlisted.

The post holder must facilitate excellent customer service and be confident in dealing with service users face to face as well as on the telephone. Candidates must be adaptable, work well as a team and provide a positive patient experience which are essential skills for the role of Administration Officer.

We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career. NHS Employees identified as at risk of compulsory redundancy and those eligible for the NENC Re-Deployment careers hub will receive prior consideration.

For further details / informal visits contact: Name: Nichola Browne Job title: Administration Team Lead Email address: [e-mail] Telephone number: 01912468723