Administration Manager

Internetwork Expert; Old Forge; On-site; GBP 35,000 - 52,000; Full time

Job summary

Internetwork Expert is seeking an Administration Manager to support daily operations, including office and facility management, employee admin coordination, and fleet administration. The role requires a hands-on mindset and strong organizational skills to ensure smooth, compliant administration across departments.

The ideal candidate will oversee procurement, asset management, and ISO systems, while coordinating with service and fleet teams to maintain high standards of efficiency and governance.

Qualifications

• Minimum 3 years of working experience in administration.
• Familiar with office administration, fixed asset management, procurement and facility maintenance.
• Experience maintaining ISO 9001 & ISO 45001 systems is a plus.
• Proficient in Microsoft Office Suite, capable of data sorting, report compilation and document filing.

Responsibilities

• Oversee daily office operations, including mails, courier sorting, and liaise with external vendors for cleaning, security and fire protection services.
• Procure office supplies and coordinate warehouse maintenance; negotiate repair arrangements as needed.
• Control daily office overheads: verify and file utility invoices, rent invoices and related issues.
• Provide administrative support to the Service Department by receiving and coordinating purchase requests and archiving documents.
• Take full administrative control of company vehicles: collect expense documents, follow up on traffic notices, and process vehicle insurance claims.

Skills

Office administration

Facilities management

ISO knowledge

Communication

Tools

Microsoft Office

Job description

Job Overview

We are now recruitingoneAdministration Manager to support our daily business operation. This role takes charge of full-spectrum administrative work including office&facility management, employee admin coordination, compliance system maintenance, dedicated admin support for service department and company fleet administration.We welcome candidates with solid administrative expertise and refined management mindset to join our team.

Key Responsibilities

1. General Office & Facility Administration

• Oversee daily office operations, including incoming and outgoing mails & courier sorting, maintenance of office equipment and facilities; liaise with external vendors covering cleaning, security and fire protection services.
• Manage procurement of office supplies and warehouse maintenance expenses; coordinate warehouse maintenance matters and negotiate repair arrangementsas required.
• Control daily office overheads: sort, verify and file utility invoices; Handle rent invoices, property management fees and related issues.

2. Employee Administrative Coordination

• Handle company credit card application & cancellation formalities and collect monthly expense receipts.
• Complete fixed asset handover for new joiners and departing staff, compile precise monthly attendance records, as well as collate and validate employees’ overtime logs.

3. Quality & Compliance System Coordination

• Cooperate with external providers to conduct on-site compliance work for ISO 45001 project.
• Maintain daily operation of ISO 9001 quality management system to sustain continuous compliance.

4. Administrative Support to Service Department

• Sort and archive official documents including job sheets, LOLER inspection certificates and CE compliance certificates, and monthly file all courier waybills and delivery slips.
• Receive and coordinate all purchase requests raised by Service Department.

5. Company Fleet Administration

• Take full administrative control of company vehicles: collect vehicle expense documents, follow up on traffic violation notices, complete vehicle compliance formalities and process vehicle insurance claimsas required.

1.Minimum 3 years of working experience inadministrationexecution.

2.Familiar with office administration, fixed asset management, procurement and facility maintenance; prior experience maintaining ISO 9001 & ISO 45001 systems is a plus.

3.Proficient in Microsoft Office Suite, capable of data sorting, report compilation and document filing.

4.Strong communication and coordination skills, meticulous attention to details, ability to handle multiple tasks simultaneously, high sense of responsibility.