Administration Assistant (Xero experience essential)

Confidential; Manchester, Salford; Hybrid; GBP 25,000 - 28,000; Full time

Benefits offered by this job

Private health insurance

Health cash plan

Loyalty leave days

Volunteering day

Job summary

Confidential, a global engineering consultancy, is seeking an Admin Assistant to support their team in Manchester City Centre. This FTC covers maternity leave until August 2027 and offers hybrid working after training.

Responsibilities include invoicing, reporting, database management, meeting logistics, IT support with the IT department, and customer service. Experience with Xero is essential, and 25,000–28,000 salary is offered.

Qualifications

• Proven experience in office administration or a related field.
• Excellent attention to detail and accuracy.
• Strong organisational and multitasking skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with Xero accounting software is essential.

Responsibilities

• Generate and prepare reports as required.
• Process incoming invoices and support outgoing invoices.
• Maintain and update databases for data accuracy.
• Arrange meetings and coordinate events, including catering.
• Coordinate logistics, bookings, and training sessions.
• Oversee office equipment and liaise with vendors.
• Assist IT with setup of devices and basic troubleshooting.
• Handle enquiries and mail efficiently.
• Assist with submissions for certifications.

Skills

Office administration

Attention to detail

Organisational skills

MS Office

Google Workspace

Database management

Communication skills

Independence

Tools

Xero

Job description

Admin Assistant

FTC to cover maternity leave until August 2027

Manchester City Centre

25,000 - 28,000 depending on experience

Hybrid after training

Please note previous experience with Xero is essential for this role

Our client, a global engineering consultancy, is seeking a dedicated Admin Assistant to support their team. This is an incredible chance to be part of an innovative organisation with a collaborative work environment.

Key Responsibilities

As an Admin Assistant, you will play a vital role in ensuring the smooth operation of the office. Your responsibilities will include:

• Reporting: Generate and prepare a variety of reports.
• Invoicing: Process incoming invoices and facilitate the submission of outgoing invoices.
• Database Management: Maintain and update databases to ensure data accuracy and integrity.
• Meeting and Event Coordination: Arrange and schedule meetings, ensuring all logistical requirements are met, including catering.
• Logistics Coordination: Make accommodation and transportation bookings; organise training sessions.
• Office Equipment Maintenance: Oversee the maintenance and functionality of office equipment, coordinating with external vendors as needed.
• IT Support: Assist in setting up new laptops and workstations while troubleshooting basic IT issues in collaboration with the IT department.
• Customer Service: Address enquiries and manage incoming mail efficiently.
• Compliance: Assist with the preparation of submissions for the maintenance of various certifications.

This position is office-based from Monday to Wednesday, with the flexibility to work from home on Thursdays and Fridays.

Skills and Experience

The ideal candidate will possess:

• Proven experience in office administration or a related field.
• Excellent attention to detail and accuracy.
• Strong organisational and multitasking skills.
• Proficiency in Microsoft Office Suite, Google Suite, and database management.
• Exceptional communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Discretion in handling sensitive information.
• Experience of Xero accounting software is essential

Perks and Benefits

Our client values their employees and offers a range of benefits, including:

• Private health insurance.
• Health cash plan.
• Loyalty rewards, including additional leave days for reaching milestones of 2, 5, and 8 years with the company.
• One employer-supported volunteering day per year to give back to the community.

Salary

Annual salary ranges from 25,000 to 28,000, commensurate with experience.

We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

Office Angels UK is an Equal Opportunities Employer.