Administration Assistant (Xero experience essential)

Office Angels; Manchester; Hybrid; GBP 25,000 - 28,000; Full time

Benefits offered by this job

Private health insurance

Health cash plan

Loyalty rewards with milestone leave

Volunteer day

Job summary

Office Angels is seeking an Admin Assistant in Manchester to support the team during a maternity cover. The role is office-based Monday to Wednesday with hybrid flexibility on Thursdays and Fridays.

Salary ranges from £25,000 to £28,000, depending on experience, with a hybrid work model after initial training. Experience with Xero is essential, and the ideal candidate will be detail-oriented, well-organised, and able to work independently as part of a collaborative team.

Qualifications

• Proven experience in office administration or a related field.
• Excellent attention to detail and accuracy.
• Strong organisational and multitasking skills.
• Proficiency in Microsoft Office Suite, Google Suite, and database management.
• Exceptional communication and interpersonal skills.

Responsibilities

• Reporting: Generate and prepare a variety of reports.
• Invoicing: Process incoming invoices and facilitate the submission of outgoing invoices.
• Database Management: Maintain and update databases to ensure data accuracy and integrity.
• Meeting and Event Coordination: Arrange and schedule meetings, ensuring all logistical requirements are met, including catering.
• Logistics Coordination: Make accommodation and transportation bookings; organise training sessions.
• Office Equipment Maintenance: Oversee the maintenance and functionality of office equipment, coordinating with external vendors as needed.
• IT Support: Assist in setting up new laptops and workstations while troubleshooting basic IT issues in collaboration with the IT department.
• Customer Service: Address enquiries and manage incoming mail efficiently.
• Compliance: Assist with the preparation of submissions for the maintenance of various certifications.

Skills

Xero accounting

Microsoft Office

Communication skills

Attention to detail

Teamwork

Tools

Database software

Job description

Admin Assistant

FTC to cover maternity leave until August 2027

Manchester City Centre

£25,000 - £28,000 depending on experience

Hybrid after training

Please note previous experience with Xero is essential for this role

Our client, a global engineering consultancy, is seeking a dedicated Admin Assistant to support their team. This is an incredible chance to be part of an innovative organisation with a collaborative work environment.

Key Responsibilities

• Reporting: Generate and prepare a variety of reports.
• Invoicing: Process incoming invoices and facilitate the submission of outgoing invoices.
• Database Management: Maintain and update databases to ensure data accuracy and integrity.
• Meeting and Event Coordination: Arrange and schedule meetings, ensuring all logistical requirements are met, including catering.
• Logistics Coordination: Make accommodation and transportation bookings; organise training sessions.
• Office Equipment Maintenance: Oversee the maintenance and functionality of office equipment, coordinating with external vendors as needed.
• IT Support: Assist in setting up new laptops and workstations while troubleshooting basic IT issues in collaboration with the IT department.
• Customer Service: Address enquiries and manage incoming mail efficiently.
• Compliance: Assist with the preparation of submissions for the maintenance of various certifications.

This position is office-based from Monday to Wednesday, with the flexibility to work from home on Thursdays and Fridays.

Skills and Experience

• Proven experience in office administration or a related field.
• Excellent attention to detail and accuracy.
• Strong organisational and multitasking skills.
• Proficiency in Microsoft Office Suite, Google Suite, and database management.
• Exceptional communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Discretion in handling sensitive information.
• Experience of Xero accounting software is essential.

Perks and Benefits

• Private health insurance.
• Health cash plan.
• Loyalty rewards, including additional leave days for reaching milestones of 2, 5, and 8 years with the company.
• One employer-supported volunteering day per year to give back to the community.

Salary

Annual salary ranges from £25,000 to £28,000, commensurate with experience.