Administration Assistant - Healthcare

Ampa; Birmingham; Hybrid; GBP 20,000 - 26,000; Full time

Job summary

Shakespeare Martineau in Birmingham is seeking an enthusiastic Administration Assistant to join its Healthcare team. You will provide day-to-day administrative support to partners, solicitors and staff, assisting with the production of documents and client communications to help deliver a first-class service.

Based within a leading specialist healthcare practice, you will manage files, data rooms, billing support and general office tasks, contributing to a collaborative, accurate and proactive

Qualifications

• Previous administrative experience, ideally in a legal or professional services environment.
• Confidence using Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent attention to detail and a commitment to accurate work.
• Good written and verbal communication skills.

Responsibilities

• Providing day-to-day administrative support to partners, solicitors and the Healthcare team.
• Assisting with preparation, formatting and production of legal documents, reports, presentations and correspondence.
• Assisting with population of online data rooms; opening, maintaining and closing electronic files.
• Maintaining healthcare client and matter records on firm systems.
• Assisting with billing activities and supporting financial administration processes.
• Preparing and updating spreadsheets, reports and client trackers for pre- and post-completion tasks.
• Providing support on completion days including searches and payment forms.
• Supporting meetings, events, training sessions and client seminars.
• Liaising with clients, referrers and third-party stakeholders.
• Assisting with compliance, file management and workflow where required.

Skills

MS Office

Organisational skills

Attention to detail

Written & verbal communication

Proactive attitude

Job description

Administration Assistant - Healthcare

Department: Shakespeare Martineau - Corporate, Tax, Healthcare - Healthcare - Healthcare - 1004

Employment Type: Permanent - Full Time

Location: Birmingham

Reporting To: Gemma Tyson

Description

We're looking for an enthusiastic and detail-driven Administration Assistant to join our Healthcare sector team.

Based within one of the UK's leading specialist healthcare legal practices, you will provide vital administrative support to lawyers advising clients in relation to corporate and property transactions within the healthcare sector, including independent healthcare providers, primary care providers, social care organisations, children’s nursery operators and other business owners who operate in the healthcare world.

The Team

Our Healthcare team is recognised for providing corporate, commercial and real estate legal advice to organisations operating within the healthcare sector. We work with a diverse client base, supporting them on a wide range of matters including mergers and acquisitions, general corporate and commercial support work and commercial property transactions.

As part of a collaborative and fast-paced team, you will play an important role in helping our lawyers deliver an exceptional service to clients operating in a highly regulated and evolving environment.

The Role

You will work closely with partners, solicitors and other business support colleagues to provide high-quality administrative assistance that enables the team to deliver excellent client service.

What you will be doing:

• Providing day-to-day administrative support to partners, solicitors and the wider Healthcare team.
• Assisting with the preparation, formatting and production of legal documents, reports, presentations and correspondence.
• Assisting with the population of online data rooms;
• Opening, maintaining and closing electronic files in accordance with firm procedures.
• Managing document storage, retrieval and archiving processes.
• Maintaining healthcare client and matter records on the firm's systems.
• Assisting with billing activities, including sending invoices to clients and supporting financial administration processes.
• Preparing and updating spreadsheets, reports and client trackers to assist the team with pre-completion and post-completion tasks.
• Providing support to the team on completion days including carrying out completion searches and preparing payment forms.li>
• Supporting the organisation of meetings, events, training sessions and client seminars.
• Liaising professionally with clients, referrers and third-party stakeholders.
• Assisting with compliance and file management requirements, including file audits and matter administration.
• Supporting workflow management where required.
• Photocopying, scanning, filing, printing and collating documents.
• Providing general administrative support to ensure the smooth running of the Healthcare team.

What you will need:

• Previous administrative experience, ideally within a legal, professional services environment.
• Confidence in using Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent attention to detail and commitment to producing accurate work.
• Good written and verbal communication skills.
• A proactive approach and willingness to learn.

Benefits, Agile Working and Additional information

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Manchester, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon & Tunbridge Wells.

Want to find out more about our amazing benefits?

Additional information:

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.