Corporate Healthcare Administration Assistant

Shakespeare Martineau; Birmingham; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Agile working

Flexible working

UK hubs

Job summary

Shakespeare Martineau is seeking an Administration Assistant to join its Healthcare sector team in the UK. You will provide vital administrative support to lawyers handling corporate and property transactions within healthcare, including providers and operators across the sector.

You will work with partners, solicitors and business support colleagues to ensure high-quality client service. The role emphasises accuracy, organisation and proactive handling of tasks in a fast-paced environment.

Qualifications

• Previous administrative experience, ideally within a legal, professional services environment.
• Excellent written and verbal communication skills.
• Strong organisational abilities with the capacity to multitask and prioritise.
• A proactive approach and willingness to learn.

Responsibilities

• Provide day-to-day administrative support to partners, solicitors and the Healthcare team.
• Assist with preparation, formatting and production of legal documents, reports and correspondence.
• Assist with population of online data rooms and with filing in accordance with firm procedures.
• Open, maintain and close electronic files; manage document storage and archiving.
• Maintain healthcare client and matter records on firm systems.
• Assist with billing activities, including sending invoices and financial admin tasks.
• Prepare and update spreadsheets, reports and client trackers for pre/post-completion tasks.
• Support meetings, events, training sessions and client seminars.
• Liaise professionally with clients, referrers and third-party stakeholders.
• Assist with compliance and file management, including audits and matter administration.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive learner

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

We're looking for an enthusiastic and detail-driven Administration Assistant to join our Healthcare sector team.

Based within one of the UK's leading specialist healthcare legal practices, you will provide vital administrative support to lawyers advising clients in relation to corporate and property transactions within the healthcare sector, including independent healthcare providers, primary care providers, social care organisations, children’s nursery operators and other business owners who operate in the healthcare world.

The Team

Our Healthcare team is recognised for providing corporate, commercial and real estate legal advice to organisations operating within the healthcare sector. We work with a diverse client base, supporting them on a wide range of matters including mergers and acquisitions, general corporate and commercial support work and commercial property transactions.

As part of a collaborative and fast-paced team, you will play an important role in helping our lawyers deliver an exceptional service to clients operating in a highly regulated and evolving environment.

The Role

You will work closely with partners, solicitors and other business support colleagues to provide high-quality administrative assistance that enables the team to deliver excellent client service.

What you will be doing:

• Providing day-to-day administrative support to partners, solicitors and the wider Healthcare team.
• Assisting with the preparation, formatting and production of legal documents, reports, presentations and correspondence.
• Assisting with the population of online data rooms;
• Opening, maintaining and closing electronic files in accordance with firm procedures.
• Managing document storage, retrieval and archiving processes.
• Maintaining healthcare client and matter records on the firm's systems.
• Assisting with billing activities, including sending invoices to clients and supporting financial administration processes.
• Preparing and updating spreadsheets, reports and client trackers to assist the team with pre-completion and post-completion tasks.
• Providing support to the team on completion days including carrying out completion searches and preparing payment forms.
• Supporting the organisation of meetings, events, training sessions and client seminars.
• Liaising professionally with clients, referrers and third-party stakeholders.
• Assisting with compliance and file management requirements, including file audits and matter administration.
• Supporting workflow management where required.
• Photocopying, scanning, filing, printing and collating documents.
• Providing general administrative support to ensure the smooth running of the Healthcare team.

What you will need:

• Previous administrative experience, ideally within a legal, professional services environment.
• Confidence in using Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent attention to detail and commitment to producing accurate work.
• Good written and verbal communication skills.
• A proactive approach and willingness to learn.

Benefits, Agile Working and Additional information

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Manchester, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon & Tunbridge Wells.

Want to find out more about our amazing benefits?

Additional information:

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

About Shakespeare Martineau

Shakespeare Martineau is part of Ampa Group, a leading house of brands in legal and professional services. Ampa Group brings together complementary firms - including Lime Solicitors, Mayo Wynne Baxter, Marrons and others - connected by shared values and a modern, people-first culture.

As a group, we’re focused on unlocking potential. We believe in the power of & : corporate & human, purposeful & profitable, ambitious & inclusive. Ampa Group provides the shared infrastructure, development programmes, culture, values and empowered working framework that enable our brands, and our people, to thrive.

For you, that means access to award-winning learning, flexibility built on trust, and opportunities to collaborate across a diverse network of specialists.

Shakespeare Martineau remains its own distinctive brand with its own clients and markets. Ampa Group gives our people the strength of the group and the freedom to grow their careers in the way that works for them.