Administration Assistant - Healthcare

Ampa; Milton Keynes; Hybrid; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Agile working

Blended working approach

UK hub network

Job summary

Shakespeare Martineau’s Healthcare team in Milton Keynes seeks an enthusiastic Administration Assistant to provide essential support to lawyers advising NHS organisations, providers and public health bodies.

You will handle filing, billing support, document preparation and day‑to‑day admin tasks, ensuring accurate records and smooth operations within a regulated healthcare environment.

Qualifications

• Previous administrative experience, ideally within a legal, professional services, healthcare or regulated environment.
• Strong proficiency in Word, Excel, Outlook and PowerPoint.
• Excellent organisational skills with ability to manage multiple tasks and priorities.
• Attention to detail and commitment to accurate work.
• Good written and verbal communication abilities.
• Proactive approach and willingness to learn.

Responsibilities

• Provide day‑to‑day administrative support to partners, solicitors and the Healthcare team.
• Assist with preparation, formatting and production of legal documents, reports and correspondence.
• Open, maintain and close electronic files following firm procedures.
• Manage document storage, retrieval and archiving processes.
• Maintain healthcare client and matter records in the firm’s systems.
• Assist with billing activities and financial administration tasks.
• Prepare and update spreadsheets, reports and client trackers.
• Support logistics for meetings, events and training sessions.
• Liaise professionally with clients and healthcare organisations.
• Support file audits, compliance and workflow management.
• Photocopy, scan, file and collate documents as needed.

Skills

Administrative experience

MS Office

Organisational skills

Attention to detail

Communication skills

Proactive attitude

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Administration Assistant - Healthcare

Department: Shakespeare Martineau - Corporate, Tax, Healthcare - Healthcare - Healthcare - 1004

Employment Type: Permanent - Full Time

Location: Milton Keynes

Reporting To: Gemma Tyson

Description

We're looking for an enthusiastic and detail-driven Administration Assistant to join our Healthcare team.

Based within one of the UK's leading specialist healthcare legal practices, you will provide vital administrative support to lawyers advising clients across the healthcare sector, including NHS organisations, independent healthcare providers, primary care providers, social care organisations and other health-related businesses.

The Team

Our Healthcare team is recognised for providing strategic, commercial and regulatory legal advice to organisations operating across the health and care sector. We work with a diverse client base, supporting them on a wide range of matters including governance, regulatory compliance, procurement, employment, commercial contracts, health sector transactions, disputes, and public law issues.

As part of a collaborative and fast-paced team, you will play an important role in helping our lawyers deliver an exceptional service to clients operating in a highly regulated and evolving environment.

The Role

You will work closely with partners, solicitors and other business support colleagues to provide high-quality administrative assistance that enables the team to deliver excellent client service.

What you will be doing:

• Providing day-to-day administrative support to partners, solicitors and the wider Healthcare team.
• Assisting with the preparation, formatting and production of legal documents, reports, presentations and correspondence.
• Opening, maintaining and closing electronic files in accordance with firm procedures.
• Managing document storage, retrieval and archiving processes.
• Maintaining healthcare client and matter records on the firm's systems.
• Assisting with billing activities, including drafting invoices and supporting financial administration processes.
• Preparing and updating spreadsheets, reports and client trackers.
• Supporting the organisation of meetings, events, training sessions and client seminars.
• Liaising professionally with clients, healthcare organisations and third-party stakeholders.
• Assisting with compliance and file management requirements, including file audits and matter administration.
• Monitoring team inboxes and supporting workflow management where required.
• Photocopying, scanning, filing, printing and collating documents.
• Providing general administrative support to ensure the smooth running of the Healthcare team.

What you will need:

• Previous administrative experience, ideally within a legal, professional services, healthcare or regulated environment.
• Confidence in using Microsoft Office applications, particularly Word, Excel, Outlook and PowerPoint.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent attention to detail and commitment to producing accurate work.
• Good written and verbal communication skills.
• A proactive approach and willingness to learn.

Benefits, Agile Working and Additional information

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Manchester, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon & Tunbridge Wells.

Additional information: Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.