Administration Assistant

Astrea Academy Trust; West of England; On-site; GBP 17,000 - 18,000; Part time

Benefits offered by this job

Professional development

Job summary

Astrea Academy Trust is seeking an Administration Assistant at Whitchurch Primary School to support the busy school office with day-to-day administrative tasks and excellent pupil and parent service.

This 28-hour-per-week, term-time-only role (plus 2 inset days) is permanent and pro rata to salary; you will manage enquiries, maintain records, support admissions and attendance, and assist with communications.

Qualifications

• Experience in administrative or office roles is essential.
• Excellent communication with pupils, parents and staff.
• Strong IT skills with ability to maintain school databases and records.

Responsibilities

• Support day-to-day administrative and financial processes.
• Handle enquiries and provide friendly reception for pupils, families and visitors.
• Maintain school records and databases and support admissions and attendance.
• Prepare communications for families and provide general office support.
• Collaborate with staff and Lighthouse Schools Partnership teams to ensure smooth operations.

Skills

Organised

Communication

IT skills

Time management

Confidentiality

Attention to detail

Tools

Microsoft Office

School databases

Job description

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location_on School / Office 0900 - Whitchurch Primary School

work_outline Basis Part Time

Job profile for Administration Assistant

Administration Assistant

location_on 0900 - Whitchurch Primary School 13/10/2026 Administration Assistant

The job requirements are detailed below.

Job details

Salary Full Time Salary: £26,427.00 – £26,847.00Actual Salary:£17,335.91-£17,611.42 Contractual hours 28 Basis Part Time Job type Support Staff - Other Job category Administration Date posted 22/09/2026 Job reference LSP-S420 Attachments attachment LSP School Administration Assistant JD (1).pdf

Job overview

Role: Administration Assistant

Contract: Permanent

Hours: 28 hours per week, Term-Time only, plus 2Inset days

Grade: JG3 SCP 5 – SCP 6 / £26,427.00 – £26,847.00 per annum pro rata

Actual Salary: £17,335.91 - £17,611.42

The Role:

Whitchurch Schoolare seeking to appoint a highly organised, professional and welcoming Administration Assistant to join our busy school office.

The successful candidate will play a key role in supporting the day-to-day administrative, financial and organisational processes of the school. As the first point of contact for pupils, parents, carers and visitors, you will provide a friendly and efficient service while helping to ensure the smooth running of school operations.

The role includes a wide range of administrative responsibilities including managing enquiries, maintaining school records and databases, supporting admissions and attendance processes, preparing communications for families and providing general office support. You will work closely with school staff and the Lighthouse Schools Partnership central teams to deliver high-quality administrative support across the school community.

This is a varied and rewarding role requiring excellent organisational skills, attention to detail, strong communication skills and the ability to manage competing priorities in a busy environment

We are looking for someone who:

• Is highly organised, methodical and able to work effectively in a busy office environment with frequent interruptions

• Has experience working in an administrative, office or customer service role

• Demonstrates excellent communication and interpersonal skills and can build positive relationships with pupils, parents, staff and visitors

• Can work with accuracy, attention to detail and complete confidentiality at all times

• Has strong IT skills, including knowledge of Microsoft Office and the ability to accurately maintain school databases and records

• Can manage sensitive information appropriately and exercise sound judgement

• Has good time management skills and can prioritise workload effectively

• Will actively contribute to the positive culture and values of both the school and the Lighthouse Schools Partnership

In return our friendly and successful school can offer:

• A genuinely inclusive school where every member of the community is valued

• A dedicated and supportive staff team who work collaboratively

• Enthusiastic pupils who are proud of our school and eager to learn

• A varied and rewarding role where you can make a real difference to children and families

• Ongoing professional development and training opportunities

• Supportive governors, parents and colleagues

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Our school:

At Whitchurch we have high expectations of everyone in our community and work hard to make the best possible progress in all areas of our learning; our nurturing community is built on respect, honesty and a culture of shared responsibility.

Our curriculum at Whitchurch is designed around the interests, heritage and aspirations of our children; we build on pre-learning and the strong commitment for education shared by our families.

We are proud to complement our curriculum learning with a