ADMINISTRATION ASSISTANT

Cinnamon Care Collection; Swanley; On-site; GBP 18,000 - 21,000; Full time

Benefits offered by this job

Paid Breaks

Uniforms

Staff Meals

Nest Pension

Employee Assistance Programme

Care Workers Charity

Spice of Life Discount

Cycle Scheme

Eye Care

Refer a Friend

Reward Vouchers

Awards

Job summary

Cinnamon Care Collection is seeking an Administration Assistant at Emerson Grange in Swanley. The role involves being the first point of contact at the home, handling reception duties, HR-related admin, and recruitment tasks. A rota-based schedule includes weekend and bank holiday shifts.

The ideal candidate will have strong IT skills, attention to detail, and excellent English communication. Full-time position with a clear salary, plus company benefits.

Qualifications

• Excellent customer service and communication skills.
• IT literacy and familiarity with office systems.
• Good written and verbal English.

Responsibilities

• Welcome and greet visitors to the home in a professional manner.
• Answer the telephone and respond to enquiries at reception.
• Provide HR-related administration support and recruitment tasks as required.
• Coordinate meetings and staff meal processes.
• Maintain tidiness of the reception area and liaise with housekeeping.

Skills

Customer service

IT literacy

Telephone experience

Administrative skills

Tools

MS Office

Job description

A Top 20 Care Home Group 2026!

Awarded One Of The ‘UK’s Best Companies To Work For’ Emerson Grange is an 85-bedroom care home that provides the most luxurious surroundings and the very best in care and support.

Administration Assistant

• Full Time
• Swanley, UK
• £13.47 Per Hour Plus Company Benefits
• 13.47 GBP / Year
• Full Time – 42 hours per week

We are looking for a full-time Administration Assistant/Receptionist to be the first point of contact at the home but would consider a part time position of 21 hours per week. You will be part of a team and work to a rota and will require flexibility on working days, which includes Bank Holiday shifts as part of the team rota.

This role requires someone who has a range of skills with good IT experience and attention to detail.

Your shifts will be between the hours of 8am - 8pm working the following patterns,

Rota: Week 1

Mon 8am-8pm, Tue 8am-8pm, Sat 8am-8pm, Sun 8am-8pm

Rota: Week 2

Wed 8am-8pm, Thu 8am-8pm, Fri 8am-8pm

In addition to reception duties you will provide additional administration support to the Home Administrator – predominantly HR related administration duties, although you will also need to have a good knowledge of financial aspects of the role, therefore being able to assist in the Administrator’s absence.

Benefits

• Paid Breaks
• Uniforms
• Staff Meals
• Nest Pension
• Employee Assistance Programme
• Care Workers Charity
• ‘Spice of Life’ – Discount Retail Scheme
• Cycle Scheme
• Eye Care
• Refer a Friend Scheme
• Reward Vouchers
• Quarterly & Annual Company Recognition Awards

Main Responsibilities

• Welcome and greet visitors to the home in a professional and courteous way, ensuring the visitors book and the person’s identity is checked as far as reasonably practical
• Answer the telephone and respond to enquiries at reception, redirecting calls to relevant staff and recording messages accordingly
• In addition to reception duties provide additional administration support to the homes Administrator on a daily basis predominantly HR related administration duties
• Assist with recruitment tasks, sifting CVs, chasing references and verifying ID documents
• Organise internal meetings and ensure that any requirements have actioned
• Coordinate the staff meal process as applicable to the individual home
• Respond to any emergency situations as requested by the home
• Maintain the general tidiness of the reception area, liaising with the housekeeping team to ensure standards are maintained.

Person Specification

• Excellent customer service skills
• IT literacy – competent with the use of systems
• Previous telephone experience
• Professional telephone manner
• Knowledge of general administration
• Good communication skills
• Neat and well presented
• Excellent written and verbal English