Administration Assistant

Coast and Vale Learning Trust; Rotherham; On-site; GBP 21,000 - 27,000; Part time

Job summary

Gooseacre Primary Academy is seeking an Administration Assistant to join our vibrant school community. The role provides essential administrative support to ensure smooth daily operations and a welcoming experience for pupils, families and visitors.

We are part of Astrea Academy Trust and value a professional, confidential approach, strong organisational skills and a proactive, team‑oriented mindset. Term-time hours and permanent appointment are offered.

Qualifications

• Experience in an administrative or customer-facing role.
• Strong organisational and prioritisation skills.
• Excellent written and verbal communication.
• Confidence with Microsoft Office and IT systems.
• Professional approach when handling confidential information.
• Flexible, proactive and solution‑focused attitude.
• Ability to build positive relationships with pupils, parents and staff.

Responsibilities

• Provide high-quality administrative support for the day-to-day running of the academy.
• Be the professional first point of contact for parents, visitors and external agencies.
• Support reception operations, including answering enquiries and communications.
• Maintain accurate records and data across school systems.
• Process purchase orders and assist with financial administration.
• Support organisation of school trips, events, parents' evenings and activities.
• Assist senior leaders and operations team with tasks and projects.
• Contribute to communications with parents and carers via school platforms.
• Support onboarding arrangements for new staff.
• Work collaboratively to maintain a welcoming, safe and well-organised environment.

Skills

Administrative experience

Organisational skills

Communication skills

Customer service

MS Office

Confidential information handling

Tools

Microsoft Office Suite

IT systems

Job description

Administration Assistant

Gooseacre Primary Academy
33.75 hours per week | Term Time Only | Permanent

Closing Date: 25 September 2026
Interviews: Week commencing 28 September 2026

Be the welcoming face of a thriving primary academy

Gooseacre Primary Academy is seeking a dedicated and organised Administration Assistant to join our supportive team. This is an excellent opportunity for an enthusiastic individual who enjoys working in a busy environment and takes pride in providing outstanding customer service to pupils, parents, staff and visitors. As a key member of our operations team, you will help ensure the academy runs smoothly each day, supporting the wider school community and playing an important role in creating a positive experience for everyone who walks through our doors.

About Gooseacre Primary Academy

Gooseacre Primary Academy is a vibrant and inclusive school at the heart of the local community. As part of Astrea Academy Trust, we are committed to providing a nurturing environment where every child is encouraged to learn, thrive and succeed. Our dedicated staff work together to ensure that pupils receive an excellent education whilst developing confidence, resilience and a love of learning. We pride ourselves on being a welcoming and supportive school where strong relationships with families and the wider community help children achieve their full potential.

Key Responsibilities

• Provide high-quality administrative support to ensure the effective day-to-day running of the academy.
• Act as a professional first point of contact for parents, visitors and external agencies.
• Support reception operations, including answering enquiries and managing communications.
• Maintain accurate records and data across a range of school systems.
• Process purchase orders and assist with financial administration in line with Trust procedures.
• Support the organisation of school trips, events, parents' evenings and extracurricular activities.
• Assist senior leaders and the wider operations team with administrative tasks and projects.
• Contribute to communications with parents and carers through school platforms and digital channels.
• Support onboarding arrangements for new staff members.
• Work collaboratively with colleagues to ensure a welcoming, safe and well‑organised environment.

What We're Looking For

• Previous experience in an administrative or customer-facing role.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent communication and interpersonal skills.
• Confidence using Microsoft Office and a range of IT systems.
• A professional approach when handling confidential and sensitive information.
• A flexible, proactive and solution‑focused attitude.
• The ability to build positive relationships with pupils, parents, colleagues and visitors.
• A commitment to safeguarding and promoting the welfare of children and young people.
• A desire to contribute positively to a busy and rewarding school environment.

Why Join Us?

At Gooseacre Primary Academy, you'll become part of a committed team that values collaboration, professionalism and continuous improvement. You'll have the opportunity to make a genuine difference to the daily experience of pupils, families and staff while developing your own skills within a supportive and forward‑thinking academy.

Commitment to Safeguarding and EDI:

Astrea Academy Trust is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory background checks, including references and an enhanced DBS check. We value diversity and welcome applications from underrepresented groups. As a Disability Confident employer, we provide reasonable adjustments throughout the recruitment process to ensure all candidates can fully demonstrate their abilities.

In line with Part 7 of the Immigration Act 2016 and the statutory Code of Practice, the Trust requires all public‑facing post holders to demonstrate fluent English. Within a school setting, this applies to all roles that involve direct or indirect interaction with pupils, parents, or members of the public.

Flexible Interview Dates:

We reserve the right to close this vacancy early, so don't miss out on this exciting opportunity. Please note that interview dates are flexible, and the academy reserves the right to interview shortlisted candidates during the application window.