School Admin & Reception Coordinator

Coast and Vale Learning Trust; Rotherham; On-site; GBP 21,000 - 27,000; Part time

Job summary

Gooseacre Primary Academy is seeking an Administration Assistant to join our vibrant school community. The role provides essential administrative support to ensure smooth daily operations and a welcoming experience for pupils, families and visitors.

We are part of Astrea Academy Trust and value a professional, confidential approach, strong organisational skills and a proactive, team‑oriented mindset. Term-time hours and permanent appointment are offered.

Qualifications

• Experience in an administrative or customer-facing role.
• Strong organisational and prioritisation skills.
• Excellent written and verbal communication.
• Confidence with Microsoft Office and IT systems.
• Professional approach when handling confidential information.
• Flexible, proactive and solution‑focused attitude.
• Ability to build positive relationships with pupils, parents and staff.

Responsibilities

• Provide high-quality administrative support for the day-to-day running of the academy.
• Be the professional first point of contact for parents, visitors and external agencies.
• Support reception operations, including answering enquiries and communications.
• Maintain accurate records and data across school systems.
• Process purchase orders and assist with financial administration.
• Support organisation of school trips, events, parents' evenings and activities.
• Assist senior leaders and operations team with tasks and projects.
• Contribute to communications with parents and carers via school platforms.
• Support onboarding arrangements for new staff.
• Work collaboratively to maintain a welcoming, safe and well-organised environment.

Skills

Administrative experience

Organisational skills

Communication skills

Customer service

MS Office

Confidential information handling

Tools

Microsoft Office Suite

IT systems

Job description

Gooseacre Primary Academy is seeking an Administration Assistant to join our vibrant school community. The role provides essential administrative support to ensure smooth daily operations and a welcoming experience for pupils, families and visitors.

We are part of Astrea Academy Trust and value a professional, confidential approach, strong organisational skills and a proactive, team‑oriented mindset. Term-time hours and permanent appointment are offered.