Administration Assistant

WARD HADAWAY LLP; Newcastle upon Tyne; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Enhanced pension scheme

25 days annual leave + bank holidays (

Life assurance cover 4x salary

Health and wellbeing benefits

Flexible benefits programme

Hybrid working

Job summary

Ward Hadaway LLP is seeking an organised administrator to support the Real Estate secretarial team in a busy law firm environment. You will handle document preparation, formatting, printing, scanning and binding, and manage meetings, diaries and post flow.

The role requires strong IT literacy, excellent communication and a proactive, team-focused approach. A hybrid working arrangement and a supportive environment are offered to help you thrive.

Qualifications

• Administrative experience in a professional services environment.
• Strong document handling and formatting skills.
• Good IT literacy and file/document control experience.

Responsibilities

• Provide admin support to the Real Estate secretarial team.
• Coordinate meetings, diaries and post handling.
• Open/close client matters; liaise for AML docs and sanctions checks.
• Assist with finance administration and expenses claims.
• Support Real Estate transactions by ordering property searches and Stamp Duty forms.
• Maintain filing systems and legal databases.
• Prepare reports, spreadsheets and presentations; support ad hoc initiatives.

Skills

Communication

Organisational skills

Time management

Teamwork

Proactivity

Tools

MS Office

Job description

Responsibilities

• Providing administrative support to the Real Estate secretarial team, including document preparation, formatting, printing, scanning, copy typing and binding.
• Coordinating meetings, room bookings, diaries and appointments, and managing incoming and outgoing post and filing.
• Opening and closing of client matters and files, including liaising with clients to obtain required anti-money laundering documentation and completing sanction checks.
• Assisting with finance-related administration, including preparing TT and accounts forms and processing expenses claims for fee earners.
• Supporting Real Estate transactions by ordering property searches and preparing and submitting Stamp Duty Land Tax forms and Land Registry applications.
• Maintaining accurate filing systems, document registers, transaction trackers and legal databases, including the secure storage of deeds and documents.
• Providing general administrative and project support to fee earners and the wider secretarial team, including preparing reports, spreadsheets and presentations and assisting with ad hoc team initiatives. Excellent organisational skills and attention to detail.
• Proficiency in MS Office and good all-round IT skills
• The ability to prioritise, work to tight deadlines, and manage your time effectively.
• Excellent communication, interpersonal, and customer service skills.
• The ability to adapt your style, be proactive, and to work both individually and as a member of the team. We're proud to be an independent, full-service law firm providing exceptional legal expertise to businesses, the built environment, healthcare, the public and third sectors, and private individuals. With several office locations around the UK we're one of the UK's Top 100 law firms. When you join us you'll be part of a team of over 500 passionate and talented individuals who take pride in offering an exciting and supportive environment allowing you to thrive.

About the Firm

We're passionate about promoting wellbeing and equality, diversity and inclusion, with dedicated committees to support ongoing efforts. We recognise that a healthy and thriving Firm filled with individuality and differences strengthen our teams, our clients and our communities., Ward Hadaway is a full-service, UK Top 100 law firm providing exceptional legal expertise to businesses, public and third sectors, and individuals. From our offices in Birmingham, Leeds, Manchester, Newcastle and Teesside, we combine regional strength with national influence to deliver high-quality, tailored solutions that drive success for our clients.

We're committed to being a firm focused on support, development, wellbeing and inclusion and we're always striving to improve. Our commitment to this has been recognised by our achievement of our Gold Investors in People award and by our Hive HR Employee Voice certification. We reward our people with a whole range of benefits, some core and some flexible, designed to shape a reward package that's right for you - now and in the future.

Benefits

Our core benefits include:

• An enhanced pension scheme with employer matched contributions of up to 6%.
• 25 days annual leave + bank holidays (increasing to 28 days with length of service). There is also the option to purchase up to 5 additional days.
• Life assurance cover of 4 times basic salary, with the option to purchase additional cover.
• A range of health and wellbeing benefits.
• We also have a flexible benefits programme where you can purchase a wide range of additional benefits.

., An enhanced pension scheme with employer matched contributions of up to 6%. 25 days annual leave + bank holidays (increasing to 28 days with length of service). There is also the option to purchase up to 5 additional days. Life assurance cover of 4 times basic salary, with the option to purchase additional cover. Hybrid Working. An Employee Assistance Programme.

Hybrid Working. An Employee Assistance Programme.

Values

• Straight Forward We remove ambiguity and provide a clear direction and certainty. We build trust with each other and our clients through honest, transparent interactions.
• Respectful We succeed together. We build and maintain an inclusive firm in which difference is recognised, valued and harnessed.
• Ambitious We constantly strive and innovate to be the best we can be for ourselves, our teams and the firm.

Additional Benefits

The Benefits The important bits We offer a competitive salary, discretionary bonuses, and a range of benefits to suit your lifestyle. Flexible working With flexibility and work-life balance in mind, we offer flexible working options where roles allow such as hybrid working, part-time working and job-sharing. Wellbeing We want you to feel your best every day and, as well as providing a supportive and inclusive environment, we provide a range of health and wellbeing benefits to help you achieve this. The fun stuff We have an active social calendar with plenty of opportunities to get together with your team, wider departments, and cross-office.